Executive Assistant II

FHLB Des Moines; Virginia Beach (VA); On-site; USD 50,000 - 77,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Retirement plan

Parental leave

Paid holidays

Job summary

City of Virginia Beach is seeking an Executive Assistant II to support the Chief Facilities Officer and the Facilities team. The role provides administrative and operational support, coordinating recruitment/onboarding, meetings, contracts, reporting, and other processes.

The ideal candidate has HR admin experience and extensive executive-level support skills. The organization offers a comprehensive benefits package and requires flexibility for evenings, weekends, and overtime as needed.

Qualifications

• High school diploma or GED plus five years of admin/EA experience.
• Experience providing HR administrative support including recruitment and onboarding.
• Experience providing executive-level support to senior leadership.
• Ability to manage calendars, schedule interviews, and prepare reports.
• Ability to handle confidential information and work overtime as needed.

Responsibilities

• Provide executive level administrative support to the Chief Facilities Officer, including calendar management and scheduling.
• Coordinate recruitment and onboarding activities with HR and hiring managers.
• Assist with Workday recruitment, onboarding, and personnel actions.
• Coordinate interviews, meetings, and related activities.
• Prepare correspondence, reports, spreadsheets, and presentations; maintain records.

Skills

HR Administrative Support

Executive Support

Calendar Management

Typing Proficiency

Education

High School Diploma or GED

Tools

Workday

Job description

Job Posting End Date:September 1, 2026Department:PUBLIC FACILITIESCompensation Grade:G22Compensation Range & Starting Salary:Pay Range - $49,504.00 - $77,147.20Starting salary may be negotiable based on qualificationsJob Exempt (If No, Position is eligible for overtime):NoScheduled Weekly Hours:40About Us:Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. Apply now to join an organization where you truly make a difference.Job Duties and Preferred Qualifications:1. Experience providing Human Resources related administrative support, including recruitment and/or onboarding activities.2. Experience providing administrative support to executive or senior-level leadership. The City of Virginia Beach is seeking an organized, detail oriented professional to serve as an Executive Assistant II supporting the Chief Facilities Officer and the Facilities team. This position provides administrative and operational support and serves as a central point of coordination for a variety of departmental activities, including recruitment and onboarding, meetings, contracts, reporting, and other administrative processes.Duties include:Provide executive level administrative support to the Chief Facilities Officer, including calendar management, scheduling appointments and meetings, and coordinating day to day administrative activities.Serve as a central coordinator for Public Facilities recruitment and onboarding activities, working with hiring managers and Human Resources to facilitate recruitment processes and onboarding requirements.Assist with Workday activities related to recruitment, onboarding, personnel actions, and other assigned administrative processes.Coordinate and schedule interviews, meetings, and other activities.Conduct research and compile information related to departmental operations, contracts, projects, and other assigned matters.Prepare and maintain correspondence, reports, spreadsheets, presentations, tracking documents, and other administrative materials.Maintain organized and accurate electronic records, files, and documentation related to departmental activities.Receive and respond to inquiries and coordinate with appropriate staff, departments, contractors, consultants, and other stakeholders as needed.Handle confidential and sensitive personnel, recruitment, and departmental information.Provide administrative support for special projects and other operational needs of the Facilities team as assigned.The ideal candidate will have:1. Experience providing Human Resources related administrative support, including recruitment and/or onboarding activities.2. Experience providing administrative support to executive or senior-level leadership.The City offers a generous benefits package, which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, holidays and leave.Additional requirements:• DMV Transcript: No• CDL: No• Drug & Alcohol Clearinghouse: No• CPS Check: No• Physical: No• Respirator: No• Psychological Screening: No• Polygraph: No• At Will: NoMinimum Requirements:Minimum Qualifications: Graduation High school diploma or GED plus five (5) years’ experience in fields providing the required knowledge, skills, and abilities and associated with such positions as Administrative Assistant or Executive Assistant with increasingly responsible administrative support work. Passing score on a typing test may be required. Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs.Skills:Working Conditions:Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business.The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile. Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.Official Job Descriptions:To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=EVRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.