Executive Assistant II

Triwill Group; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

Databricks seeks an experienced Executive Assistant in Serbia to partner with Sales Executives across EMEA, managing complex calendars, coordinating multi-time-zone schedules, and handling high-visibility events.

You will act as a trusted liaison with customers and internal teams, coordinating interviews, travel, and preparing briefing materials, while maintaining discretion and adaptability.

Qualifications

• 5+ years of executive administrative experience, preferably in a global technology or software organization.

Responsibilities

• Manage complex, multi-time-zone calendars for executives across EMEA.

Skills

Executive support

Calendar management

Multi-time-zone coordination

Travel planning

Event planning

Interview scheduling

Stakeholder management

Budget management

Confidentiality

Process improvement

Tools

Gmail

Google Calendar

AI tools

Job description

SLSQ427R376

Mission:

Databricks Executive Assistants are strategic partners who drive efficiency, foster collaboration, and enable our most senior leaders to scale their impact. As we continue to expand globally, we are seeking an experienced Executive Assistant in Serbia to support our Sales Executives. This role will work closely with two to three executives based across EMEA, supporting customer-facing engagements, complex multi-time-zone calendars, high-volume interview coordination, and cross-functional partnerships. Occasional travel may be required to support critical company initiatives.

Impact you will have:

• Executive Assistants are empowered to focus on strategic priorities, resulting in a more effective and agile organization.
• Proactively manage and optimize complex, multi-time zone calendars, ensuring alignment with business priorities and anticipating potential conflicts.
• Independently plan, coordinate, and execute executive travel, team offsites, and high-visibility events, ensuring compliance with company policies and budget.
• Act as the primary point of contact for all meeting and event requests, including high-volume interview coordination tied to active hiring across the Sales organization.
• Serve as a customer facing liaison: supporting briefings, customer meetings, and follow-ups with external stakeholders.
• Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
• Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings to ensure leaders are well prepared and informed.
• Provide coverage and support for other executive staff as needed, demonstrating flexibility and a team-first mindset.
• Handle highly confidential information with the utmost discretion and integrity.
• Foster cross-functional collaboration by building strong relationships with other EAs, Sales leaders, and stakeholders across the organization.
• Proactively manage and process expenses and contracts with both internal and external stakeholders.
• Proactively take on additional duties or projects that may be reasonably required, plan and execute upon those projects, and deal with matters arising in a timely and effective manner.
• Make smart prioritization decisions about which meetings to schedule and which to push out.

What we look for:

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Direct experience supporting Sales, or other customer-facing organizations.
• Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous or high-stakes situations.
• Advanced calendar management skills (Gmail and Google Calendar expertise required), with a proven track record of supporting multiple executives across time zones.
• Exceptional organizational, time-management, and prioritization skills; able to manage multiple complex projects simultaneously.
• Ability to communicate with C-level Executive Assistants and external customer stakeholders.
• Strong relationship management and communication skills (C1 English proficiency required), with the ability to influence and collaborate at all levels.
• Experience planning and executing large-scale meetings, events, and travel logistics — including budget management, vendor coordination, and high-volume interview scheduling.
• High level of discretion in handling sensitive information and confidential matters.
• Proactive, solution-oriented, and adaptable to changing priorities and environments.
• Occasional travel across EMEA
• Comfortable learning new tools and systems such as AI.
• Experience proactively identifying and driving process improvements.
• Expected to demonstrate flexibility and occasionally adjust their schedules to support executives’ needs after regular office hours.

About Databricks

Databricks is the Data and AI company. More than 20,000 organizations worldwide — including adidas, AT&T, Bayer, Block, Mastercard, Rivian, Unilever, and 70% of the Fortune 500 — rely on the Databricks Data + AI Platform to build and scale data and AI apps, analytics and agents. Headquartered in San Francisco with 30+ offices around the globe, Databricks offers a unified platform that includes Genie, Lakebase, Agent Bricks, Lakeflow, Lakehouse, and Unity Catalog. To learn more, follow Databricks on LinkedIn, X, YouTube, and Instagram.

Benefits

At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here.

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Compliance

If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.