Executive Assistant

Databricks; San Francisco (CA); On-site; USD 141,100 - 194,050; Full time

Benefits offered by this job

Comprehensive benefits package

Performance bonus eligibility

Equity options

Job summary

A leading data and AI company located in San Francisco is seeking an experienced executive administrative assistant to support senior leadership. In this high-impact role, you will oversee calendar management, organize meetings across various time zones, and support strategic initiatives to enhance productivity. The ideal candidate should possess strong organizational skills, attention to detail, and experience in fast-paced environments. This position offers a competitive salary range of $141,100 to $194,050 USD, alongside a comprehensive benefits package.

Qualifications

• 7+ years of executive administrative experience, ideally in global software organizations.
• Experience working with VPs/SVPs in large organizations.
• Ability to manage rapidly shifting priorities.

Responsibilities

• Organize all meetings, including team and customer meetings.
• Build and maintain records of all meeting requests.
• Manage offsite meetings, events, and programs.

Skills

Calendar management

Strong communication skills

Teamwork

Attention to detail

Relationship management

Tools

Gmail

Google Calendar

Job description

Mission

This person will support an Engineering leader and partner with them to help operationalize their team's strategy. You will work across various departments, such as Sales, Marketing, IT, Product, and other important functions within the company. You will also work on strategic and community events for the team.

The Impact You Will Have

• Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar.
• Effectively prioritize the calendar and schedule meetings in a timely manner.
• Provide timely responses to all stakeholder requests.
• Enhance the efficiency of the Engineering leader's time use, leading to a more productive team and company.
• Execute strategic initiatives well, delivering on defined outcomes.

Responsibilities

• Calendar management – organizes all meetings, including but not limited to team meetings, customer, and internal business partner meetings across international time zones.
• Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests.
• Manages offsite meetings, events, and programs in support in support of the SVP and their staff.
• Ensures all meeting invites have the appropriate details to have an effective meeting.
• They may be required to support other executive staff members if there's a gap in coverage due to PTO, sickness, maternity leave, or other absences.

Competencies

• Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization.
• Worked with VPs/SVPs in Engineering and Product in large organizations.
• Worked with VPs managing over 2000+ people in engineering, customer‑facing, and/or technical roles.
• Ability to work at a fast pace with shifting priorities in a hyper‑scaling company.
• Experience supporting a high‑growth company, and preferably directly supporting an executive staff member.
• High attention to detail, organization, and process abilities.
• Strong calendaring skills (Gmail and Google Calendar experience mandatory).
• Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process and work very collaboratively with others.
• Strong relationship management skills, ability to build a personal network throughout the company.
• Strong oral and written communication.
• Ability to communicate clearly and effectively with senior leaders and external partners.

Pay Range Transparency

Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non‑commissionable roles or on‑target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job‑related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.

Zone 1 Pay Range

$141,100—$194,050 USD

About Databricks

Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook.

Benefits

At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region, please visit https://www.mybenefitsnow.com/databricks.

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio‑economic status, veteran status, and other protected characteristics.

Compliance

If access to export‑controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.