Sr. Executive Assistant

Databricks Inc.; San Francisco (CA); On-site; USD 141,100 - 194,050; Full time

Benefits offered by this job

Comprehensive benefits

Diversity and inclusion initiatives

Annual performance bonus eligibility

Job summary

Dormont Manufacturing Co is looking for an Executive Administrative Professional to support an Engineering leader in San Francisco. You will manage their daily schedule, prioritize meetings, and ensure timely responses to stakeholders, enhancing overall team productivity.

The ideal candidate will have over 7 years of executive administrative experience, particularly in fast-paced global software environments. Excellent calendaring skills and attention to detail are crucial for success in this role.

Qualifications

• Minimum of 7+ years of applicable executive administrative experience, ideally in a global software organization.
• Experience supporting VPs/SVPs in large organizations.
• Ability to work in a fast-paced, high-growth environment.

Responsibilities

• Organizes all meetings and manages calendar for the Engineering leader.
• Builds and maintains records of all meeting requests.
• Manages offsite meetings and events in support of the senior leadership.

Skills

Executive administrative experience

Calendar management

Excellent communication skills

Relationship management

Teamwork ability

Attention to detail

Tools

Gmail

Google Calendar

Job description

Mission

This person will support an Engineering leader and partner with them to help operationalize their team’s strategy. You will work across various departments, such as Sales, Marketing, IT, Product, and other important functions within the company. You will also work on strategic and community events for the team.

The impact you will have

• Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar.
• Effectively prioritize the calendar and schedule meetings in a timely manner.
• Provide timely responses to all stakeholder requests.
• Enhance the efficiency of the Engineering leader’s time use, leading to a more productive team and company.
• Execute strategic initiatives well, delivering on defined outcomes.

Responsibilities

• Calendar management - organizes all meetings, including but not limited to team meetings, customer, and internal business partner meetings across international time zones
• Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests
• Manages offsite meetings, events, and programs in support in support of the SVP and their staff
• Ensures all meeting invites have the appropriate details to have an effective meeting
• They may be required to support other executive staff members if there’s a gap in coverage due to PTO, sickness, maternity leave, or other absences.

Competencies

• Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization
• Worked with VPs/SVPs in Engineering and Product in large organizations.
• Worked with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles
• Ability to work at a fast pace with shifting priorities in a hyper-scaling company
• Experience supporting a high-growth company, and preferably directly supporting an executive staff member
• High attention to detail, organization, and process abilities
• Strong calendaring skills (Gmail and Google Calendar experience mandatory)
• Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process and work very collaboratively with others
• Strong relationship management skills, ability to build a personal network throughout the company
• Strong oral and written communication
• Ability to communicate clearly and effectively with senior leaders and external partners

Pay Range Transparency

Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipates utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.

Zone 1 Pay Range

$141,100—$194,050 USD

Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Benefits

At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region, please visit https://www.mybenefitsnow.com/databricks.

Compliance

If access to export-controlled technology or source code is required for performance of job duties, it is within Employer’s discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.