Executive Assistant II

Blue Cross and Blue Shield of Kansas; Topeka (KS); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Blue Cross and Blue Shield of Kansas is seeking an experienced executive assistant to support the Senior Vice President. The role includes managing correspondence and emails, organizing meetings, coordinating schedules, and handling access to leadership.

This position is eligible to work hybrid or onsite; applicants must reside in Kansas or Missouri or be willing to relocate as a condition of employment.

Qualifications

• Must maintain discretion and confidentiality.
• Ability to work in a fast-paced environment and communicate clearly.

Responsibilities

• Create complex reports, agendas, minutes, and emails to support administrative needs.
• Prepare documents using standard office software and summarize data for reports.
• Arrange venues, equipment, catering, travel for meetings and events.
• Handle inquiries via email, directing matters to leadership as needed.
• Assign work schedules to teams and manage timelines.
• Develop multi-mode communications for diverse audiences and keep stakeholders informed.
• Plan team events and celebrations.
• Make timely decisions and seek coaching to address routine problems.
• Build relationships and deliver customer-centric solutions.
• Improve processes using metrics and benchmarks.

Skills

Discretion and confidentiality

Executive support

Excellent communication

Scheduling and calendar management

Meeting coordination

Relationship building

Problem solving

Tools

Microsoft Office

Job description

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13697392

**Are you ready to make a difference? Choose to work for one of the most trusted companies in Kansas.**

Why Join Us?

• Make a Positive Impact:** Your work will directly contribute to the health and well-being of Kansans. -


• Family** **Comes First**: Total rewards package that promotes the idea of family first for all employees. Paid vacation and sick leave with paid maternity and paternity available immediately upon hire -


• Professional Growth Opportunities:** Advance your career with ongoing training and development programs. -


• Dynamic Work Environment:** Collaborate with a team of passionate and driven individuals in a work environment that promotes flexibility. -


• Trust and Stability:** Work for one of the most trusted companies in Kansas with over 80 years of commitment, compassion and community. -


• Inclusive Work Environment:** We pride ourselves on fostering a workplace where everyone is valued and respected. **Benefits & Perks


• Base compensation is only one component of your competitive Total

Benefits & Perks

• Incentive pay program (EPIP)


• Health/Vision/Dental insurance


• 6 weeks paid parental leave for new mothers and fathers


• Fertility/Adoption assistance


• 2 weeks paid caregiver leave


• 401(k) plan matching up to 5%


• Tuition reimbursement


• Health & fitness benefits, discounts and resources

Job Summary

Perform a variety of tasks aimed to optimize the time and performance of Senior Vice President and may act on their behalf. Tasks may involve acting as a first point of contact, managing correspondence and emails, managing schedules, organizing meetings and appointments, controlling access to the Senior Vice President, and participating in projects. "This position is eligible to work hybrid or onsite in accordance with our Telecommuting Policy. Applicants must reside in Kansas or Missouri or be willing to relocate as a condition of employment."

What you\'ll do

• Creates complex reports, agendas, minutes of meetings, emails, administrative processes and systems to develop and test administrative procedures to ensure they are fully in line with divisional/organizational needs.


• Organizes and prepares complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for special, complex reports.


• Arranges venues, equipment, catering, accommodation, and travel for participants arriving from various locations to ensure the smooth running of meetings and events.


• Assists in making a broad range of inquiries by email or other means with any requests for information, directing more complex matters to leadership as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions or obtain information on behalf of leadership.


• Assigns work schedules to teams to achieve expectations while following established timelines.


• Develops and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest, keeps others well informed, and conveys information clearly, concisely, and professionally when speaking or writing.


• Plans various events such as team events and celebrations.


• Makes good and timely decisions that keep the division moving forward. Seek coaching from others to address routine problems;


• Builds strong relationships and delivers customer-centric solutions.


• Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Use metrics and benchmarks to monitor accuracy and quality. Take steps to make methods productive and efficient.


• Prepares and distributes agenda and corresponding materials for assigned Board committee meetings. Takes accurate minutes and maintains all committee files.

What you need

Maintains discretion and confidentiality in relationships with leadership, staff, and Board members.

Knowledge/Skills/Abilities

• Ability to function well in a high-paced and at times stressful environment.


• Uses clear and effective communications skills and provides technical guidance when required on expressing ideas, requesting actions and formulating plans. Supports business processes by understand