Executive Assistant II

Blue Cross & Blue Shield of Kansas, Inc.; Topeka (KS); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

6 weeks parental leave

Fertility/Adoption assistance

2 weeks caregiver leave

401(k) plan matching 5%

Tuition reimbursement

Wellness programs

Job summary

Blue Cross and Blue Shield of Kansas, Inc. seeks an experienced executive administrator to support the Senior Vice President, coordinating schedules, communications, and meetings. This role may act on behalf of the SVP and requires discretion, confidentiality, and professionalism in a fast-paced environment.

You will organize complex reports, manage correspondence, and assist in planning events and travel while ensuring timely, accurate information for leadership and stakeholders.

Qualifications

• Bachelor’s degree required or 8 years previous experience in lieu of degree.
• 5 years administrative experience supporting high level leader required.
• Basic experience coordinating the work of others (4 to 6 months).

Responsibilities

• Creates complex reports, agendas, minutes of meetings, emails, administrative processes and systems to develop and test procedures to align with needs.
• Organizes and prepares documents using standard office software.
• Gathering and summarizing data for special, complex reports.
• Arranges venues, equipment, catering, travel for meetings and events.
• Initiate contact internally and externally to convey requests or obtain information for leadership.
• Assigns work schedules to teams to meet timelines.
• Develops multi-mode communications for diverse audiences.
• Plans events such as team events and celebrations.
• Keeps leadership informed with clear, concise communication.
• Maintains minutes and committee files.

Skills

Discretion

Communication

Confidentiality

High-paced environment

Technical guidance

Report generation

Education

Bachelor’s degree

8 years experience in lieu of degree

Job description

Are you ready to make a difference? Choose to work for one of the most trusted companies in Kansas.

Why Join Us?

Make a Positive Impact: Your work will directly contribute to the health and well-being of Kansans. Family Comes First: Total rewards package that promotes the idea of family first for all employees. Paid vacation and sick leave with paid maternity and paternity available immediately upon hire Professional Growth Opportunities: Advance your career with ongoing training and development programs. Dynamic Work Environment: Collaborate with a team of passionate and driven individuals in a work environment that promotes flexibility. Trust and Stability: Work for one of the most trusted companies in Kansas with over 80 years of commitment, compassion and community. Inclusive Work Environment: We pride ourselves on fostering a workplace where everyone is valued and respected.

Benefits & Perks

• Base compensation is only one component of your competitive Total Rewards package
• Incentive pay program (EPIP)
• Health/Vision/Dental insurance
• 6 weeks paid parental leave for new mothers and fathers
• Fertility/Adoption assistance
• 2 weeks paid caregiver leave
• 401(k) plan matching up to 5%
• Tuition reimbursement
• Health & fitness benefits, discounts and resources

Job Summary

Perform a variety of tasks aimed to optimize the time and performance of Senior Vice President and may act on their behalf. Tasks may involve acting as a first point of contact, managing correspondence and emails, managing schedules, organizing meetings and appointments, controlling access to the Senior Vice President, and participating in projects. “This position is eligible to work hybrid or onsite in accordance with our Telecommuting Policy. Applicants must reside in Kansas or Missouri or be willing to relocate as a condition of employment.”

What you’ll do

• Creates complex reports, agendas, minutes of meetings, emails, administrative processes and systems to develop and test administrative procedures to ensure they are fully in line with divisional/organizational needs.
• Organizes and prepares complex documents using a variety of applications for technology devices such as standard office software.
• Also responsible for gathering and summarizing data for special, complex reports.
• Arranges venues, equipment, catering, accommodation, and travel for participants arriving from various locations to ensure the smooth running of meetings and events.
• Assists in making a broad range of inquiries by email or other means with any requests for information, directing more complex matters to leadership as necessary.
• Initiate contact internally and externally on a regular basis to convey requests, provide instructions or obtain information on behalf of leadership.
• Assigns work schedules to teams to achieve expectations while following established timelines.
• Develops and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Listens attentively and takes an interest, keeps others well informed, and conveys information clearly, concisely, and professionally when speaking or writing.
• Plans various events such as team events and celebrations.
• Makes good and timely decisions that keep the division moving forward.
• Seek coaching from others to address routine problems; learn to handle these issues effectively.
• Builds strong relationships and delivers customer-centric solutions.
• Keep in contact with internal/external customers to ensure problems are resolved, or to improve service.
• Study feedback and emerging needs and uses these to determine some creative new ideas.
• Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Use metrics and benchmarks to monitor accuracy and quality.
• Take steps to make methods productive and efficient.
• Prepares and distributes agenda and corresponding materials for assigned Board committee meetings.
• Takes accurate minutes and maintains all committee files.

Knowledge/Skills/Abilities

• Maintains discretion and confidentiality in relationships with leadership, staff, and Board members.
• Ability to function well in a high-paced and at times stressful environment.
• Uses clear and effective communications skills and provides technical guidance when required on expressing ideas, requesting actions and formulating plans.
• Supports business processes by understanding and effectively using standard office equipment while providing technical guidance as needed.
• Works without supervision and provides technical guidance when required on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives.
• Uses an understanding of numerical concepts to perform mathematical operations such as report analysis to provide data and information to leadership as needed.
• Works without supervision and provides technical guidance when required on reviewing and creating relevant, lucid and effective reports.

Education and Experience

• Bachelor's degree required or 8 years previous experience in lieu of degree.
• 5 years administrative experience supporting high level leader required.
• Basic experience of coordinating the work of others (4 to 6 months).

Physical Requirements

• Sedentary desk work
• Occasional lifting up to 20 lbs

Compensation

• Compensation $75,440 - $89,600 annually
• Exempt Grade 15
• Blue Cross and Blue Shield of Kansas offers excellent competitive compensation with the goal of retaining and growing talented team members.
• The compensation range for this role is a good faith estimate, it is estimated based on what a successful candidate might be paid.
• All offers presented to candidates are carefully reviewed to ensure fair, equitable pay by offering competitive wages that align with the individual's skills, education, experience, and training.
• The range may vary above or below the stated amounts.

Our Commitment to Connection and Belonging

At Blue Cross and Blue Shield of Kansas, we are committed to fostering a culture of connection and belonging, where mutual respect is at the foundation of our workplace. We provide equal employment opportunities to all individuals, regardless of race, color, religion, belief, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military or veteran status, family or parental status, or any other characteristic protected by applicable law. Blue Cross and Blue Shield of Kansas conducts pre-employment drug screening, criminal conviction check, employment verifications and education as part of a conditional offer of employment. For more than 70 years, Blue Cross and Blue Shield of Kansas has built a reputation of trust. As we move forward in this new era of health care we want to continue that tradition. Whether a member needs Blue Cross to cover an annual check-up or give them peace of mind during a major medical crisis, we want our members to know they can trust BCBSKS to meet their needs. Our mission: Being the insurer Kansans trust with their health.

Our Commitment to Connection and Belonging At Blue Cross and Blue Shield of Kansas, we are committed to fostering a culture of connection and belonging, where mutual respect is at the foundation of our workplace. We provide equal employment opportunities to all individuals, regardless of race, color, religion, belief, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military or veteran status, family or parental status, or any other characteristic protected by applicable law. Blue Cross and Blue Shield of Kansas conducts pre-employment drug screening, criminal conviction check, employment verifications and education as part of a conditional offer of employment.