Executive Assistant II

Avera McKennan; Sioux Falls (SD); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

PTO from day 1

Employer retirement matching up to 5%

Career development & mentorship

Job summary

Avera McKennan is seeking an Executive Assistant II to support the Vice President of Diagnostic and Therapeutic Services across Hospital Pharmacy, Laboratory, and Imaging. You will coordinate calendars, arrange travel, handle communications, and assist with onboarding for DTS staff.

You will manage meetings, maintain confidential records, and support multiple leaders while contributing to efficient operations and a positive employee experience within the DTS division.

Qualifications

• Associate's or equivalent from two-year college or technical school.
• 4-6 years related experience and/or training; or equivalent combination of education and experience.
• Ability to work with minimal supervision and maintain confidentiality.
• Strong communication and organizational skills.

Responsibilities

• Transpose handwritten or verbal communication to typed format.
• Coordinate schedules, appointments, and meeting rooms.
• Make travel arrangements including tickets, lodging, and car rentals.
• Open, review and distribute interoffice and external mail.
• Answer and direct office phone calls professionally.
• Greet visitors and manage a reception-like flow.
• Attend meetings and record minutes as required.
• Maintain files and contracts according to policy.

Education

Associate's or equivalent from two-year college or technical school

Job description

Location:Avera McKennan HospitalWorker Type:RegularWork Shift:Day Shift (United States of America)Pay Range:The pay range for this position is listed below. Actual pay rate dependent upon experience.$24.00 - $32.25Position HighlightsThe Executive Assistant serves as a key administrative partner to the Vice President of Diagnostic and Therapeutic Services (DTS) at Avera McKennan, supporting strategic and operational initiatives across Hospital Pharmacy, Laboratory, and Imaging services. The role also provides administrative support to the Assistant Vice President of Laboratory Services and other DTS leaders, coordinates executive calendars and meetings, manages communications and departmental activities, and oversees/coordinates onboarding and orientation processes for new Diagnostic and Therapeutic Services employees. The Executive Assistant plays a critical role in ensuring efficient operations, effective communication, and a positive employee experience within the DTS division.You Belong at AveraBe part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.A Brief OverviewThe Executive Assistant II is accountable to perform diverse duties of an administrative nature. Provides assistance to Executive staff and Department Directors and works with minimal instruction or supervision.What you will doPerforms generalized duties including, but not limited to: Transpose hand written or verbal communication to typed format (i.e. correspondence, reports, charts, minutes of meetings); Edits and makes copies of transposed information if necessary; Collates and assembles reports and documents.Coordinates schedules and appointments.Schedules committee meetings and arranges for rooms in an accurate fashion.Makes travel arrangements for Administration, including but not limited to: Ordering tickets, make and confirm lodging and airline reservations and car rentals.Opens, reviews and distributes interoffice and external mail.Bring priority items to Administration's attention.Answers office phone, screens and directs calls in a professional and efficient manner.Schedules and greets office visitors.May receive visits and calls regarding complaints or concerns which may be resolved or referred to proper person for resolution.Determines and suggests appropriate referrals from knowledge gained in previous situations.Determines urgency of individual situation and need to interrupt appropriate Administrative representative.Assists with the analysis, collection and maintenance of records as needed by Quality Assurance, Joint Commission accreditation, OSHA guidelines or as may be required by the law.Attends meetings as required by Administration.Participates on committees as directed.May be assigned as support to operational committees and required to schedule the meetings as well as serve as recorder to the committee.Completes projects as assigned by the respective Vice President.Maintains all files in complete and organized manner for respective Vice President.Maintains all original contracts for the organization according to the parameters established by the Avera contract policy.Essential QualificationsThe individual must be able to work the hours specified. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge, skills, and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, as long as the accommodations do not cause undue hardship to the employer.Required Education, License/Certification, or Work Experience:Associate's or equivalent from two- college or technical school or equivalent combination of education and experience4-6 years Related experience and/or training; or equivalent combination of education and experienceExpectations and StandardsCommitment to the daily application of Avera’s mission, vision, core values, and social principles to serve patients, their families, and our community.Promote Avera’s values of compassion, hospitality, and stewardship.Uphold Avera’s standards of Communication, Attitude, Responsiveness, and Engagement (CARE) with enthusiasm and sincerity.Maintain confidentiality.Work effectively in a team environment, coordinating work flow with other team members and ensuring a productive and efficient environment.Comply with safety principles, laws, regulations, and standards associated with, but not limited to, CMS, The Joint Commission, DHHS, and OSHA if applicable.Benefits You Need & Then SomeAvera is proud to offer a wide range of benefits to qualifying part-time and full-time employees. We support you with opportunities to help live balanced, healthy lives. Benefits are designed to meet needs of today and into the future.PTO available day 1 for eligible hires.Up to 5% employer matching contribution for retirementCareer development guided by hands-on training and mentorshipAvera is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, Veteran Status, or other categories protected by law. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-605-504-4444 or send an email to [e-mail].