Executive Assistant II

AdventHealth; Orlando (FL); On-site; USD 50,000 - 90,000; Full time

Job summary

AdventHealth is seeking an experienced Executive Assistant II in Orlando. This full-time position involves managing calendars, coordinating travel, and providing administrative support to leaders. Applicants should have two years of experience in an administrative role and strong organizational skills. Benefits begin on Day One, including paid time off and loan repayment programs.

Benefits

Benefits from Day One

Paid Days Off from Day One

Student Loan Repayment Program

Mental Health Resources and Support

Pet Insurance

Debt-free Education

Qualifications

• Minimum of two years as an executive assistant or in an administrative support role.
• Experience in budget tracking and coordination of events is preferred.

Responsibilities

• Manage calendars and travel arrangements for leadership.
• Provide administrative support, including handling communication and correspondence.
• Organize meetings and events while maintaining records and files.

Skills

Communication

Organization

Customer Service

Education

Associate’s degree in secretarial science or business

Job description

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Location: 7727 LAKE UNDERHILL ROAD, Orlando, 32822

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Mental Health Resources and Support
• Pet Insurance*
• Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)
• Our promise to you:
  
  

Executive Assistant II - AdventHealth Orando

Location: 7727 LAKE UNDERHILL ROAD, Orlando, 32822

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support
• Pet Insurance*
• Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)
• Our promise to you:
  
  

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time Days

Shift: Monday - Friday 8am-5pm

The Role You’ll Contribute

Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

The Value You’ll Bring To The Team

• Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
• Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
• Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
• May assist with budget tracking, contracts, etc.
• May serve as committee member and/or lead/supervise various work teams including other administrative staff.
• May maintain division/department policies/procedures, contracts, etc.
• Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.
  
  

Minimum Qualifications

• Two years’ minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role, OR
• Two years of related business or other administrative experience
  
  

Preferred Qualifications

• Basic accounting, legal and/or contract administration knowledge
• AH/AHS Sunport system
• Associate’s degree in secretarial science or business, and two years’ executive office/secretarial work experience
• Event planning/coordination experience
• Certified Administrative Professional (CAP)
  
  

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitals and Health Care

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