Executive Assistant II

FTI Consulting, Inc.; Houston (TX); On-site; USD 71,000 - 114,000; Full time

Job summary

FTI Consulting, a leading global expert firm, seeks an experienced administrative assistant to support Senior Managing Directors and Managing Directors in the Forensic & Litigation Consulting practice in Houston. You will balance multiple tasks, manage calendars, prepare engagement letters, and assist with travel and expense coordination with discretion and professionalism.

The role requires strong communication, time management, and the ability to work with clients and leaders across the

Qualifications

• 5+ years of administrative support experience preferred
• Maintain multiple Microsoft Outlook calendars and resolve conflicts promptly
• Capture time and expenses in FTI systems and apply to correct codes
• Coordinate meetings and travel arrangements domestic and international
• Assist with client billing, invoices and collections as needed
• Create documents and presentations using Word, Excel and PowerPoint

Responsibilities

• Provide administrative support to Senior Managing Directors and Managing Directors in FLC practice
• Submit and manage conflict requests in Salesforce
• Prepare letters of engagement from standard forms
• Assist with reporting and information gathering for the team
• Coordinate travel and expense submissions
• Support office management and event logistics

Skills

Oral and written communication

Time management

Multi-tasking

Independent work

Confidentiality

Tools

Salesforce

Microsoft Office

Job description

Who We Are

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations. At FTI Consulting, you’ll work side-by-side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact?

About The Role

This position is responsible for providing administrative support to Senior Managing Directors and Managing Directors in the Forensic & Litigation Consulting practice. The successful candidate will perform administrative functions for multiple managers and as such will need to possess the ability to successfully balance assignments and a variety of tasks. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. Candidate may interact with clients and other FTI leaders and will be required to maintain absolute discretion, professionalism and confidentiality.

What You’ll Do

• Daily activities include submitting and managing conflict requests in Salesforce system, preparing letters of engagement based on standard forms and requests from team members.
• Assisting with reporting and obtaining information out of certain FTI systems to share with our wider team at set times per month and also upon request.
• You will help with office management tasks like preparing for team events/meetings or assisting with supplies.
• The ability to manage multiple SMD/MD’s across multiple segments within our FLC Practice.
• You may also assist with travel coordination and expense submissions.
• You may also, on some occasions, assist individuals with timekeeping requests or organize meetings.

How You’ll Grow

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth. As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need To Succeed

Basic Qualifications

• Maintain multiple Microsoft Outlook calendars, identifying conflicts and resolving promptly
• Capture time and expense in applicable FTI systems and apply to proper charge codes
• Maintain reconciliation of business expenses as required by executives
• Coordinate all meeting and travel arrangements, both domestic and international
• Schedule virtual and in-person calls and meetings, both domestic and international, including contacting/notifying participants
• Maintain contact lists and update as needed; input new business contacts into SalesForce CRM
• Assist with new client opportunities including initial input into SalesForce and running conflict checks as well as drafting letters of engagement and assisting in producing pitch materials
• Assist with client billing, client invoice creation, review and revision and collection matters as needed
• Create documents, reports, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint in accordance with company templates
• Assist in research projects by efficiently conducting searches of the Intranet/Internet
• Assist in prioritization of tasks, correspondence and phone messages for executives
• Process check requests and outside vendor and contractor invoices
• Complete requests for overnight deliveries, faxes and couriers
• Create, organize and maintain paper and electronic files
• This role requires travel to clients and FTI offices
• Applicants must be currently authorized to work in the United States on a full-time basis; this position does not provide visa sponsorship

Preferred Qualifications

• 5+ years of administrative support experience required
• 2+ years of experience in a professional services environment
• Proficiency in Microsoft Office applications
• Proficiency in using time management and expense reporting tools as well as SalesForce
• Proactive and initiates projects; enthusiastically accepts new assignments and challenges
• Ability to manage multiple, simultaneous projects and meet deadlines
• Capacity to multi-task, prioritize assignments and effectively manage time
• Ability to work in fast-paced, deadline driven environment
• Excellent oral and written communication skills
• Work effectively as part of a team, yet be able to work independently with minimal supervision
• Perform all tasks with attention to detail and review for accuracy
• Ability to maintain confidentiality

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

Minimum Pay :$70,500 Maximum Pay: $114,000 Compensation Disclosure: The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications.

With more than 8,100+ employees located in 32 countries and territories around the globe, we are the leading global expert firm for organizations facing crisis and transformation. Our experts have led organizations, shaped policy, driven investigations, managed crises, advised world leaders and built businesses from the ground up. Learn more about the work we do and how we're helping clients around the world turn their biggest challenges and opportunities into stories of success. Learn more about our impact. We are committed to creating an inclusive culture where our people can grow and achieve their full potential.

To learn more about FTI Consulting, visit www.fticonsulting.com/careers and connect with us on Instagram and LinkedIn.