Executive Assistant II

Andersch Ag; Houston (TX); On-site; USD 71,000 - 114,000; Full time

Job summary

FTI Consulting in Houston, TX is seeking an Executive Assistant II to provide high-level administrative support to Senior Managing Directors and Managing Directors within the Forensic & Litigation Consulting practice. You will balance multiple managers, manage calendars, coordinating travel, and assist with billing and document production.

The role requires discretion, professionalism, and the ability to work independently in a fast-paced environment.

Qualifications

• 5+ years of administrative support experience required.
• 2+ years in a professional services environment preferred.
• Proficiency in Microsoft Office applications and Salesforce.
• Excellent communication skills and ability to maintain confidentiality.

Responsibilities

• Submit and manage conflict checks in Salesforce.
• Prepare letters of engagement and assist with reports.
• Coordinate travel and manage calendars for multiple executives.
• Assist with client billing, invoicing and expense submissions.
• Create documents, spreadsheets and presentations using MS Office templates.
• Support meeting planning and coordination for internal and client meetings.

Skills

Outlook

Salesforce

Time management

Communication

Confidentiality

Education

High School Diploma

Tools

Salesforce

Microsoft Excel

PowerPoint

Outlook

Job description

## Executive Assistant IIApply: Onsite: Houston, TX: Full time: Posted Today: JR261338**Who We Are**FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations. At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact?**About The Role**This position is responsible for providing administrative support to Senior Managing Directors and Managing Directors in the Forensic & Litigation Consulting practice. The successful candidate will perform administrative functions for multiple managers and as such will need to possess the ability to successfully balance assignments and a variety of tasks. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. Candidate may interact with clients and other FTI leaders and will be required to maintain absolute discretion, professionalism and confidentiality.**What You’ll Do*** Daily activities include submitting and managing conflict requests in Salesforce system, preparing letters of engagement based on standard forms and requests from team members.* Assisting with reporting and obtaining information out of certain FTI systems to share with our wider team at set times per month and also upon request.* You will help with office management tasks like preparing for team events/meetings or assisting with supplies.* The ability to manage multiple SMD/MD’s across multiple segments within our FLC Practice.* You may also assist with travel coordination and expense submissions.* You may also, on some occasions, assist individuals with timekeeping requests or organize meetings.**How You’ll Grow**We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth. As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.**What You Will Need To Succeed**Basic Qualifications* Maintain multiple Microsoft Outlook calendars, identifying conflicts and resolving promptly* Capture time and expense in applicable FTI systems and apply to proper charge codes* Maintain reconciliation of business expenses as required by executives* Coordinate all meeting and travel arrangements, both domestic and international* Schedule virtual and in-person calls and meetings, both domestic and international, including contacting/notifying participants* Maintain contact lists and update as needed; input new business contacts into SalesForce CRM* Assist with new client opportunities including initial input into SalesForce and running conflict checks as well as drafting letters of engagement and assisting in producing pitch materials* Assist with client billing, client invoice creation, review and revision and collection matters as needed* Create documents, reports, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint in accordance with company templates* Assist in research projects by efficiently conducting searches of the Intranet/Internet* Assist in prioritization of tasks, correspondence and phone messages for executives* Process check requests and outside vendor and contractor invoices* Complete requests for overnight deliveries, faxes and couriers* Create, organize and maintain paper and electronic files* This role requires travel to clients and FTI offices* Applicants must be currently authorized to work in the United States on a full-time basis; this position does not provide visa sponsorshipPreferred Qualifications* 5+ years of administrative support experience required* 2+ years of experience in a professional services environment* Proficiency in Microsoft Office applications* Proficiency in using time management and expense reporting tools as well as SalesForce* Proactive and initiates projects; enthusiastically accepts new assignments and challenges* Ability to manage multiple, simultaneous projects and meet deadlines* Capacity to multi-task, prioritize assignments and effectively manage time* Ability to work in fast-paced, deadline driven environment* Excellent oral and written communication skills* Work effectively as part of a team, yet be able to work independently with minimal supervision* Perform all tasks with attention to detail and review for accuracy* Ability to maintain confidentiality ***FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.*** **Compensation**Minimum Pay :$70,500 Maximum Pay: $114,000***Compensation Disclosure:** The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications.*