Executive Assistant I

FTI Consulting, Inc.; New York (NY); Hybrid; USD 55,000 - 88,000; Full time

Job summary

FTI Consulting, Inc. is seeking an Executive Assistant in New York to provide high-level administrative support to Senior Managing Directors/Managing Directors and the NYC office.

The role requires handling calendars, travel arrangements, and confidential communications with discretion. Ideal candidates have a bachelor’s degree and at least two years in administrative support within a professional services setting, with strong MS Office and organizational skills.

Qualifications

• Bachelor’s degree preferred; minimum 2+ years of college required.
• Experience providing administrative support in a professional services environment preferred.
• Excellent verbal and written communication and organizational skills.
• Strong multitasking ability with attention to detail.

Responsibilities

• Manage heavy calendars for senior leaders with competing schedules.
• Coordinate travel arrangements and meetings; handle logistics and notes.
• Prepare contracts, data entry, proofreading and materials creation.
• Process client invoices and expense reports; assist with vendor setups.

Skills

Administrative support

Microsoft Office

Calendar management

Communication

Time management

Education

Bachelor's degree

Tools

Salesforce

Outlook

Carpe Diem Web

Job description

Who We AreFTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.Are you ready to make your impact?About The RoleThis position is responsible for providing superior administrative support for Senior Managing Directors/Managing Directors and other leaders as assigned, as well as providing general New York City office administrative support for the Strategic Communications segment of FTI. The position will handle all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The Executive Assistant may interact with clients and other FTI executive leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.What You’ll DoPrimary Duties:General AdministrationHeavy calendar management, often with competing schedules and appointments. This support requires a proactive attitude and an eye for attention to detail with the ability to independently prioritize.Maintenance and management of contact lists in Outlook for multiple leaders; updating as neededCoordinate and manage meetings, logistics, schedules, conference callsCoordinate travel arrangementsCreate and maintain paper and electronic filesSupport in-office staff as requested/needed in adherence with on-site schedules and direction from EA Regional Lead.Liaise with reception and facilities/office manager and regional Administrative AssistantSelect and coordinate catering for meetings and special events in adherence with budgetary parameters and Strategic Communications best practicesCollaborate with general manager for office functions and provide support as neededCoordinate and manage internal and external events and meetings, as requestedTroubleshoot real-time issues and direct team members to appropriate channels for resolutionRespond to various verbal or email requests in a timely and professional mannerManage and enter time in Carpe Diem Web (time entry system) for senior leadersCollaborate with Strategic Communications administrative and core operations teams to provide the highest level of supportProvide general team support to assigned practice(s) including, but not limited to:Taking notes and circulating action items from team meetingsDrafting contractsData entryProofreading and materials creationExternal and internal meeting preparation and collateral productionAll other duties as assignedFinancial AdministrationSet up new clients/manage contacts (Salesforce)Assist with client invoice processing, vendor setupsManage expense reports (Emburse software)Create draft contracts utilizing approved templates, ensuring accuracy of information and pricingProcess contract and business matter approvals and data entry into CRM (Salesforce)Liaise with Finance on business matters and reporting requests as neededAll other duties as assignedTechnology ApplicationCreate, review, and edit documents, reports, spreadsheets using Microsoft Excel, Word and PowerPointSearch Intranet/Internet to gain and provide information as relevant to business matters or special requestsAll other duties as assignedBasic QualificationBachelor’s Degree preferred; minimum of 2+ years of college requiredMinimum 2+ years of administrative support experience, experience in professional services environment preferredAbility to travel to FTI offices as neededApplicants must be currently authorized to work in the United States on a full-time basis; this position will not sponsor applicants for work visasPreferred QualificationExcellent verbal, written, organizational and interpersonal skills with sharp attention to detailSuperior ability to multi-task, prioritize, and organize workloadEffectively manage time and capacity in a fast-paced, deadline-driven environment with competing tasksAbility to take initiative and effectively solve problems with minimal guidance, quickly identifying needs and determining the best course of action when details or direction are lackingSolution-oriented with ability to identify, research, and implement alternative resolutions and efficiencies to achieve goalsWork effectively as part of a team when required; demonstrate flexibility with independent tasksMaintain courteous, professional manners with internal and external stakeholdersFlexible, with a servant-leader attitude and outlookProficient in Microsoft Office applications (Excel, Word, Outlook, PowerPoint)#LI-DB1#LI-HybridFTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.CompensationMinimum Pay: $54,500Maximum Pay: $88,000Compensation Disclosure : The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications.