Executive Assistant II

Cox Automotive; Atlanta (GA); Hybrid; USD 44,000 - 66,000; Full time

Job summary

Cox Automotive is seeking an Executive Assistant II to provide high-level administrative support within Enterprise Finance & Accounting. The role supports the Senior Vice President and Vice President levels, handling complex calendars, meetings, travel, and confidential tasks.

The ideal candidate will manage executive schedules, coordinate events, and ensure smooth operations across departments, with strong judgment, organization, and communication skills.

Qualifications

• HS Diploma or GED with 7+ years of executive-level admin experience, or an Associates/BA with 5+ years.
• Advanced proficiency with Word, Excel, Outlook and MS Teams; MAC experience preferred.
• Strong discretion, confidentiality, and ability to manage multiple priorities.

Responsibilities

• Provide administrative leadership and support to Enterprise Finance & Accounting leaders.
• Manage complex calendars, meetings, travel arrangements, and document preparation.
• Coordinate events, onboarding, and meeting notes; ensure timely reporting and follow-up.
• Maintain confidentiality and handle sensitive information across the organization.
• Collaborate with facilities and other departments to ensure smooth operations.

Skills

Word

Excel

Outlook

MS Teams

MAC

Education

HS Diploma/GED + 7+ years

Associates or BA/BS + 5+ years

Tools

Visio

Job description

Company Cox Automotive - USA

Job Family Group

Business Operations

Job Profile

Executive Assistant II

Management Level

Individual Contributor

Flexible Work Option

Hybrid - Ability to work remotely part of the week

Travel % Yes, 5% of the time

Work Shift Day

Compensation: Hourly base pay rate is $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

Cox Automotive is seeking an Executive Assistant II to provide administrative leadership and support to the Enterprise Finance & Accounting organization. The Executive Assistant II will support the Senior Vice President and Vice President levels and perform advanced, diversified, and highly confidential administrative assignments.

The individual in this role will provide seamless execution of tasks and administrative support, including extensive calendar management, managing the leaders' daily schedules, meeting and document preparation, event planning, and handling tasks on behalf of leaders as needed. While this role does not include direct management responsibilities, the individual will play a key part in coordinating Enterprise Finance & Accounting Executive Assistant work with a focus on fostering cohesive teamwork, maintaining balanced workloads, and ensuring Executive Assistant coverage during PTO and leaves.

Independent judgment and decision-making, and a self-starter orientation are required to accurately plan, prioritize, organize, and deliver detailed results in a fast-paced environment across organizational departments. The Executive Assistant II is key to keeping the Enterprise Finance & Accounting leaders focused on business priorities by taking ownership of administrative details and tasks.

RESPONSIBILITIES

• Responsible for supporting leadership, the overall business, and the daily management of the leader's calendar and meetings.
• Organize and manage meetings and events, including securing, managing, and preparing meeting space, travel, catering, transportation, and set-up.
• Operate independently to complete high-quality work to meet established goals.
• Discreetly handle confidential information of major importance, such as company strategy, financial, and personnel information.
• Communicate proactively and effectively with individuals at all levels of the Cox organization.
• Serve as a liaison to facilities for work environment needs.
• Coordinate onboarding support for new executive employees; ensure they have the resources needed to get started as a new employee of Cox Automotive.
• Maintain an executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and both domestic and international travel.
• Arrange domestic and international travel and accommodations, including comprehensive and detailed itineraries, for internal team members and external clients as needed.
• Perform administrative functions such as ordering supplies, coordinating equipment repairs, supply purchasing, and procurement card reconciliation.
• Prepare expense reports, memoranda, and reports, which may require gathering data from internal and/or external sources.
• Provide calendar and time management by scheduling resources such as people, meetings, conference rooms, equipment, and technology support.
• Ensure all documents, letters, briefings, and other materials are in final format, including grammar, content, substance, and accuracy.
• Attend and organize staff meetings; create meeting summaries highlighting significant issues and distribute meeting minutes and documents as assigned (as needed and appropriate).
• Organize events for assigned leaders, coordinating guest schedules and answering or directing inquiries.
• Support ad-hoc projects, including but not limited to:
• Organizing team offsites
• Maintaining the Enterprise Finance & Accounting distribution lists in Outlook

QUALIFICATIONS

• HS Diploma/GED and 7+ years of executive-level administrative or comparable experience supporting leaders with global responsibilities. A candidate may also have an Associates Degree or BA/BS degree with 5+ years of experience.
• Demonstrated, highly proficient skill level in Word, Excel, Outlook, MS Teams. Experience using a MAC preferred.
• Visio experience preparing organizational charts.
• Experience with event planning for large groups (200+).
• Proficient use of general office and internet-based tools.
• Proven experience and demonstrated ability to maintain the highest level of confidentiality
• Demonstrated ability to manage multiple projects/priorities in a fast-paced, deadline-driven environment.
• Exceptional detail orientation and organizational skills
• Demonstrated proficient communication skills (written, verbal, and presentation).
• Proven abil