Executive Assistant I - Legal

OhioHealth; Columbus (OH); On-site; USD 45,000 - 60,000; Full time

Job summary

OhioHealth is seeking an experienced administrative professional to support its legal department in Columbus, OH. The role requires polished communication, proactive problem solving, and ability to manage complex calendars for multiple leaders while handling email, call screening, and confidential information with discretion.

Responsibilities include meeting prep, travel arrangements, procurement, and document management using enterprise systems.

Qualifications

• High School diploma or GED required.
• 3–5 years of progressive office experience in a law firm or corporate legal department, or demonstrated related administrative experience.

Responsibilities

• Calendaring for multiple executives, including scheduling and prioritization of appointments.
• Reviewing and organizing executive emails, greeting callers, and screening/information requests.
• Preparing correspondences and presentations using MS Office or similar tools.
• Meeting preparation and management, including agendas, invites, and materials.
• Financial tasks such as purchase orders, travel and expense reporting, and working with AP/Procurement.

Skills

Calendar management

Email handling

Meeting coordination

Executive support

Problem solving

Education

High School or GED

Advanced training in business or related field

Tools

MS Office

PeopleSoft/Workday

Job description

Job Description Summary

Supporting our legal department within OhioHealth. The role involves professionally representing OhioHealth when greeting internal customers, clients, guests, and vendors. It requires polish, articulation, forward‑thinking, and problem‑solving skills to support the executive’s or leader’s team or department in serving the organization’s strategic goals.

Responsibilities and Duties

Definition of duties and responsibilities: Calendaring – complex and strategic calendar management for more than one executive/business leader, including scheduling, time management, organization and prioritization of appointments and meetings. Communication Delivery and Management – review, organize and prioritize the executive’s emails, greet callers, receive and screen calls, manage and delegate information requests, and prepare correspondences using MS Office programs or other software for presentations, memos, research and proofreading. Meeting Preparation and Management – create and manage agendas and meeting invitations, coordinate and order catering, gather/disseminate meeting materials, make audio/visual arrangements, take minutes as needed. Fiscal Support – accurate and timely processing of purchase orders, travel and expense reports, mileage, cash advances for travel, working with Accounts Payable, Procurement and other fiscal offices, and using enterprise software systems like PeopleSoft/Workday. Technology Application – leverage and stay current on new or updated technologies introduced by the organization, operate specialty software and provide guidance to executives as needed. Document Management – manage paper and electronic records, coordinate network/shared drives, organize and retrieve information, securely manage confidential information, and follow OhioHealth records retention policies. Service Delivery – anticipate executive’s needs and prepare accordingly; interact with customers, peers and associates with care, and balance autonomy with teamwork when supporting multiple leaders. Confidentiality and Discretion – maintain privacy and security of information and adhere to all policies, procedures, standards and guidelines. Project Support – lead or assist projects as required, applying critical thinking to identify alternative solutions. Supervise or Mentor – depending on the position, support the development and growth of additional administrative staff. General Office Support – answer phones, direct calls, greet visitors, manage email on behalf of the leader, order office supplies, manage maintenance of office equipment, and handle mail distribution. Other Duties – may be assigned as required.

As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.

The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time.

Minimum Qualifications

High School or GED (Required)

Additional Qualifications

• Advanced training in business or related field
• 3–5 years of progressive office experience in a law firm or corporate legal department, or demonstrated related administrative experience

Equal Employment Opportunity OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all persons in all aspects of the associate‑employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment.