Executive Assistant | Hybrid Schedule

Career Group; San Francisco (CA); Hybrid; USD 115,000 - 130,000; Full time

Job summary

A Global Life Science Investment Firm in South San Francisco seeks a skilled Executive Assistant to provide multifaceted support to team members. This hybrid role includes managing calendars, coordinating travel, and planning events in a collaborative and rewarding office environment. Candidates should have a minimum of 3 years of executive support experience, especially within PE or VC sectors.

Qualifications

• Minimum 3+ years of experience providing executive level support.
• Experience in PE/VC/hedge funds required.
• Ability to handle fast-paced environments.

Responsibilities

• Heavy calendar management for multiple executives.
• Coordinate domestic/international travel.
• Manage office supplies and inventory.

Skills

Attention to detail

Problem-solving

Communication

Multi-tasking

Technical skills

Job description

9 hours ago Be among the first 25 applicants

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$115,000.00/yr - $130,000.00/yr

Direct message the job poster from Career Group

A Global Life Science Investment Firm with a small office in South San Francisco is looking for a fantastic and intelligent Executive Assistant to join their team! This special company is dedicated to the research and creation of cutting - edge medical devices and healthcare services to provide healthy and happy lives for all! In this role, you will provide support to multiple team members including travel coordination, calendar management, event planning, and expense management. In addition, you will be the go-to person of the office for questions, supplies, ordering, and catering.

This is a rare chance to join a team with an incredible culture, warm environment, great benefits, and passion for rewarding hard work!

**This is a Hybrid role based in South San Francisco

In this role:

• Responsible for heavy calendar management
• Manage expenses and process invoices with great attention to detail
• Successfully coordinate domestic/international travel with precise itineraries
• Manage supplies and inventory for the office while screening calls and guests for the firm
• Coordinate catering for lunches and special events
• Plan and execute office events and meetings for the firm
• Schedule and organize board meetings while making sure all materials needed are prepared
• Assist with ad-hoc projects as needed

What we’re looking for:

• Minimum 3+ years of experience providing executive level support
• PE/VC/hedge fund experience required
• Successfully handle fast-paced environments while being detail-oriented
• Make quick decisions and be an expert in problem-solving
• Ability to schedule with precision and accuracy
• Show initiative, be resourceful, and highly organized
• Effectively multi-task and show great communication skills
• High proficiency in technical skills
• Handle confidential information with discretion and professionalism

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SF: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals and Hospitals and Health Care

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