Executive Assistant

Career Group; San Francisco (CA); Hybrid; USD 120,000 - 125,000; Full time

Job summary

An established industry player is seeking a high-energy Executive Assistant to support their Operations Team in San Francisco. This role offers an exciting opportunity to work in a collaborative environment, managing multiple calendars and coordinating events while engaging with cross-functional teams. With a competitive compensation package and excellent benefits, this position promises to be both rewarding and impactful. The ideal candidate will possess strong organizational and communication skills, a proactive mindset, and a passion for teamwork. If you thrive in a dynamic setting and are ready to make a difference, this role could be your next career step!

Benefits

Paid Overtime

Wonderful Team Environment

Hybrid Schedule

Stellar Benefits

Qualifications

• 3+ years of experience supporting top-level executives in finance or professional services.
• Professional communication skills and a proactive approach to organization.

Responsibilities

• Manage multiple calendars with meticulous attention to detail.
• Coordinate onsite and offsite events and assist with recruiting efforts.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Multitasking

Teamwork

Job description

A highly prestigious Global Finance Firm based in SF needs a high-energy, proactive Executive Assistant to support their Operations Team. We are looking for someone organized, optimistic, and highly collaborative, as you will be pivoting between cross-functional teams and projects daily. This is an amazing opportunity and highly visible role to be an integral member of this global company and its inclusive top performing team!

In addition to working with an expert team, this role comes with excellent benefits, paid OT, wonderful team environment, hybrid schedule, and other perks!

Compensation Package: $120k - $125k Base Salary + Bonus + Stellar Benefits!

Base pay range: $120,000.00/yr - $125,000.00/yr

Responsibilities:

• Expertly manage multiple calendars with meticulous attention to detail
• Help to coordinate both onsite and offsite events and meetings
• Assist with recruiting efforts including scheduling interviews, candidate engagement and database management
• Handle inquiries quickly and proactively and identify process improvements to increase efficiency
• Work cross-functionally with all departments
• Assist with any ad-hoc projects necessary

Qualifications:

• 3+ years’ experience supporting top-level executives in a professional services firm, finance preferred
• Professional and articulate communication skills
• Creative approach to problem-solving with a hands-on, adaptable mindset
• Impeccable attention to detail and a proactive approach to staying organized
• Proven capacity to multitask and switch between multiple projects
• Team-player mentality, with an enthusiastic willingness to jump in wherever needed
• Availability outside of regular business hours when needed; occasional travel required

Seniority level: Not Applicable

Employment type: Full-time

Job function: Administrative

Industries: Venture Capital and Private Equity Principals

SF: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.