Executive Assistant | Hybrid Schedule

Career Group; San Francisco (CA); Hybrid; USD 100,000 - 115,000; Full time

Job summary

An innovative global life science investment firm is seeking a talented Executive Assistant to support their team in South San Francisco. This hybrid role offers a unique opportunity to thrive in a warm and collaborative environment, where you'll manage calendars, coordinate travel, and organize office events. With a focus on cutting-edge medical devices and healthcare services, this position promises to be rewarding both personally and professionally. Join a company that values hard work and offers excellent benefits, making a positive impact on the lives of many.

Benefits

Excellent Benefits

Warm Office Environment

Passion for Rewarding Hard Work

Qualifications

• 3+ years of experience supporting executives in fast-paced environments.
• Proficiency in handling confidential information with discretion.

Responsibilities

• Manage heavy calendar scheduling and coordinate travel efficiently.
• Organize office events and handle catering for special occasions.

Skills

Scheduling Skills

Problem-Solving Skills

Communication Skills

Organizational Skills

Attention to Detail

Multitasking Ability

Education

Bachelor's Degree

Tools

Technical Tools and Software

Job description

A Global Life Science Investment Firm with a small office in South San Francisco is seeking a talented and intelligent Executive Assistant to join their team. This innovative company focuses on the research and development of cutting-edge medical devices and healthcare services to promote healthy and happy lives for all. In this role, you will support multiple team members with tasks such as travel coordination, calendar management, event planning, and expense management. Additionally, you will serve as the office's go-to person for questions, supplies, ordering, and catering.

This is a unique opportunity to join a team with an exceptional culture, a warm environment, excellent benefits, and a passion for rewarding hard work!

Compensation: $100k - $115k Base + Bonus + Excellent Benefits!

This is a Hybrid role based in South San Francisco.

In this role:

1. Manage heavy calendar scheduling efficiently.
2. Handle expenses and process invoices with attention to detail.
3. Coordinate domestic and international travel with precise itineraries.
4. Manage office supplies and inventory while screening calls and visitors.
5. Arrange catering for lunches and special events.
6. Plan and execute office events and meetings.
7. Organize board meetings and prepare necessary materials.
8. Assist with ad-hoc projects as needed.

Qualifications:

1. At least 3+ years of experience supporting executives.
2. Experience in PE, VC, or hedge funds is required.
3. Bachelor’s degree is mandatory.
4. Ability to thrive in fast-paced environments and be detail-oriented.
5. Strong problem-solving skills and quick decision-making ability.
6. Excellent scheduling skills with high accuracy.
7. Resourceful, highly organized, and proactive.
8. Effective multitasking and communication skills.
9. Proficiency with technical tools and software.
10. Discretion in handling confidential information.

We encourage candidates to use WorkGrades to collect and manage references for free, which can be shared with us or others at workgrades.com/home/candidate. Having references can give you an edge with our clients. Ensure your LinkedIn profile is updated and start collecting references early.

Note: We will consider qualified candidates with criminal histories in accordance with the San Francisco Fair Chance Ordinance. California applicants can view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

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