Executive Assistant - Human Resource Services

Middle Tennessee State University; Murfreesboro (TN); On-site; USD 41,000 - 50,000; Full time

Job summary

Middle Tennessee State University is seeking an Executive Assistant in Human Resource Services in Murfreesboro. You will answer the main phone lines, greet visitors, and direct inquiries to the appropriate staff to address questions or concerns.

This position requires a high school diploma or equivalent and at least two years of secretarial/administrative experience. Responsibilities include confidential personnel records management, supporting purchasing and billing, and coordinating office

Qualifications

• High School diploma or HSE required.
• Two years of secretarial/administrative experience required.
• Note: An Associate's degree or bachelor's degree may be considered in lieu of work experience.

Responsibilities

• Answer the main incoming phone lines for Human Resource Services and greet everyone as they enter the reception area.
• Direct people to the appropriate employees to address their questions or concerns.
• Maintain confidential personnel records and correspondence with discretion; coordinate personnel records requests and employee files.
• Support departmental purchasing, billing, and office operations.
• Execute related administrative duties to ensure efficient operation of Human Resource Services.

Education

High School diploma or High School Equivalency (HSE) required.

Job description

Job Title

Executive Assistant - Human Resource Services

Department

Human Resource Services

Salary

$40,656 - $49,804; commensurate with experience

Job Summary/Basic Function

Answer the main incoming phone lines for Human Resource Services and greet everyone as they enter the reception area. Direct people to the appropriate employees to address their questions or concerns. Perform a variety of complex clerical, administrative, records management, purchasing, and office support duties requiring extensive knowledge of MTSU and Board of Trustees policies, procedures, and practices. Maintain confidential personnel records and correspondence with discretion; coordinate personnel records requests, employee exit interview records, and management of employee files. Support departmental purchasing, billing, and office operations. Execute any related administrative duties to ensure the effective and efficient operation of Human Resource Services.

Required Education

High School diploma or High School Equivalency (HSE) required.

Required Related Experience

Two years of secretarial/administrative experience required.
Note: An Associate's degree (two years of college coursework) and one year of related experience, or a bachelor's degree may be considered in lieu of work experience.

Desirable Related Experience

Experience in higher education preferred.

Documents Needed to Apply

Cover Letter & Resume Required

Benefits

MTSU offers a comprehensive benefits package, including but not limited to the following:

• Sick Leave
• Vacation Leave for Administrative/Classified Staff/12-month Faculty
• 13 paid University holidays
• Medical, dental, vision, and life insurance
• Retirement plans
• Optional 401K and 403B Deferred Compensation Plans
• Educational benefits for the employee and their spouse and dependents

MTSU is an equal opportunity employer. All qualified individuals are encouraged to apply.

Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at https://police.mtsu.edu/annual-security-report/ or by contacting MTSU Public Safety at [phone].

MTSU is a Tobacco & Drug-Free campus.

This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered.

For individuals requiring reasonable accommodation to apply: In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call 615-898-2929 or email [e-mail].

Application Review Date: October 1, 2026