Executive Assistant / HR Coordinator

South University; Virginia Beach (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

South University is seeking an Executive Assistant / HR Coordinator for its Virginia Beach campus. This role involves providing administrative support, managing communications, and coordinating tasks for various departments. Ideal candidates will possess strong organizational skills, a Bachelor's degree, and experience in a corporate or academic environment. Join a dedicated team at a reputable institution focused on student success and community involvement.

Benefits

Medical

Dental

Vision

Tuition Assistance Program

401K Match

Generous Paid Time Off

12 Paid Holidays

Qualifications

• Bachelor's degree in a related discipline required.
• Minimum 4 years administrative experience required.
• Advanced proficiency in Word, basic in Excel and PowerPoint.

Responsibilities

• Perform and coordinate administrative duties in support of assigned managers.
• Schedule meetings and make travel arrangements.
• Maintain correspondence logs and information databases.

Skills

Communication

Organizational skills

Problem-solving

Education

Bachelor's Degree in a related discipline

Tools

Lawson

Hyperion

CampusVue

Job description

South University Virginia Beach, VA, 301 Bendix Road, Virginia Beach, Virginia, United States of America Req #2520 Monday, July 1, 2024

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.

Our 120-year storypast, present and futureis a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.

Visit today to learn more about what makes us stand apart as a place to Belong, Believe and Become , a place where you can make a difference in the lives of students eager to learn and grow.

South University, the right direction for a brighter future.

Benefits :

Executive Assistant / HR Coordinator

South University Virginia Beach, VA, 301 Bendix Road, Virginia Beach, Virginia, United States of America Req #2520 Monday, July 1, 2024

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.

Our 120-year storypast, present and futureis a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.

Visit today to learn more about what makes us stand apart as a place to Belong, Believe and Become , a place where you can make a difference in the lives of students eager to learn and grow.

South University, the right direction for a brighter future.

Benefits :

Medical

Dental

Vision

FSA / HSA

Tuition Assistant Program

Long / Short Term Disability

Life Insurance

Employee Assistance Program

401K Match

Generous Paid Time Off

12 Paid Holidays

• includes domestic partner coverage

POSITION SUMMARY :

Under general supervision, perform, coordinate, and oversee office administrative duties in support of their assigned manager(s), including providing varied and complex office duties; may, from time to time, direct other support staff. This position requires acting confidentially, handling sensitive information, and exercising independent judgment.Some technical knowledge of the specific area of assignment may also be required.

KEY JOB ELEMENTS :

• Answers telephones and directs inquiries to the assigned managers office as appropriate.
• Greets office visitors and handles routine inquiries independently.
• Performs administrative and clerical duties as assigned, including travel arrangements.
• Maintains correspondence logs, files, information databases, and other tracking systems as necessary.
• Prepares Executive Committee, OPM, and other meeting minutes.
• Organizes meeting dates and meeting structure and sends out agendas.
• Orders supplies as necessary. Maintains office equipment such as fax machines, copy machines, and printers.
• Tracks expenses for the same and submits for payment. Maintains contracts with vendors for equipment.
• Prepares answers for routine correspondence for distribution over own signature and prepares correspondence for other's signature.
• Schedules all meetings as necessary, including off-site and large group meetings.
• Makes travel arrangements for the President and visitors as appropriate.
• May complete State / Federal documents and surveys accurately and on time.
• Gathers information, completes documents, and submits them to reporting agencies.
• On an annual basis, provides support for input of budget for the coming fiscal year.
• May maintain copies of and submit capital budget requests to Ed System or corporate throughout the year.
• Serves as the local HR coordinator.
• Other duties as assigned.

REQUIREMENTS :

• Bachelors Degree in a related discipline.
• A minimum of four years of progressively more responsible administrative experience in a corporate or academic environment supporting mid- to upper-level manager (s).
• Excellent written and verbal communication skills. Strong interpersonal skills.
• Superior organizational and problem-solving skills.
• Business computing skills (validated by testing where applicable) include the following : Advanced proficiency level in Word 2007, basic proficiency level in Excel 2007, advanced proficiency level for PowerPoint 2007, and basic proficiency level in Outlook 2007.
• Ability to use database programs (e.g., Lawson, Hyperion, CampusVue), typing proficiency of at least 60 words per minute (total words minus errors), and 80% accuracy (total errors divided by total words), demonstrated by a five-minute test from copy.
• Professional telephone manner and personal appearance.Interact effectively as a member of a team and work collaboratively across all levels of the organization. Listen to customers (e.g., students, staff, etc.) and understand and respond positively to their requests.
• Multi-task, meet deadlines and deliver a work product aligned with quality standards.

ENVIRONMENT :

The individual must be able to travel in the local area regularly and occasionally travel out of the local area to visit potential and affiliated clinical externship sites.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

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Executive Coordinator • Virginia Beach, Virginia , US