Executive Assistant - HPG Administration - FT - Days

Hamilton Physician Group, Inc.; United States; On-site; USD 35,000 - 52,000; Full time

Job summary

Vitruvian Health is seeking an experienced Administrative Assistant to support the VP and Executive Director, ensuring smooth operations across the office. You will act as a frontline liaison to patients, physicians, and staff, handling confidential materials and coordinating communications.

You will organize schedules, prepare correspondence, and assist with financial project coordination, leveraging strong organizational and interpersonal skills in a healthcare environment.

Qualifications

• Associate Degree or equivalent experience required.
• Four years of administrative assistant experience preferred in healthcare or related field.
• Four-year undergraduate degree preferred.
• Excellent interpersonal and organizational skills.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide administrative and secretarial support to executives.
• Serve as frontline representative to patients, physicians, and staff.
• Relieve executives of routine administrative tasks to free time for leadership work.
• Handle confidential and time-sensitive materials.
• Prepare routine and advanced correspondence and reports.
• Coordinate financial projects and monitor resource usage.
• Compile project status reports and assist with scheduling and problem solving.

Skills

Interpersonal skills

Organizational skills

Communication

Typing

Education

Associate Degree

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Who We Are At Vitruvian Health, we serve with compassion. As the leading healthcare system for northwest Georgia and southeast Tennessee, we are committed not only to strengthening the health of our communities, but also to supporting the growth, success, and well‑being of every team member. Our Legacy Formerly Hamilton Health Care System, Vitruvian Health is built on a legacy of trust, innovation, and exceptional care. With more than 80 access points across the region—including Hamilton Medical Center and Bradley Medical Center—you’ll have the opportunity to be part of something bigger: a connected, mission‑driven team making a difference every day. Our Values Our core values—Professionalism, Respect, Integrity, Diversity, and Excellence (PRIDE)—guide every interaction and decision. We believe in empowering our people, celebrating what makes us unique, and delivering care that reflects the heart of our mission. Your Career With Us Join us and build a meaningful career where you’re valued, inspired, and supported to make a real impact. Excellence. Every person. Every time.

JOB SUMMARY

• Provide administrative and secretarial support to the Vice President, Executive Director, Director, and Administrative Staff that facilitate and support efficient and effective operations.
• Serves as a frontline representative to patients, physicians, community leaders and other HMC and HPG staff.
• Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities.
• May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
• Responsible for confidential and time sensitive material.
• Prepares routine and advanced correspondence including letters, memoranda, and reports.
• Familiar with a variety of the field’s concepts, practices, and procedures.
• Relies on experience and judgement to plan and accomplish goals.
• Assists with coordination of financial projects and ensures company resources are utilized appropriately.
• Compiles project status reports, coordinates project schedules and identifies and assists with resolving technical problems.

JOB QUALIFICATIONS

• Education: Associate Degree required or equivalent experience.
• Minimum of four years experience in the administrative assistant field or in a related area.
• Four year undergraduate college degree preferred.
• Licensure: N/A
• Experience: A minimum of four years work experience preferable in business or health care environment.
• Skills: Excellent interpersonal and organizational skills, proficient in Microsoft office products, including Word, Excel, Power Point and Outlook, typing and transcription.

Who We Are At Vitruvian Health, we serve with compassion. As the leading healthcare system for northwest Georgia and southeast Tennessee, we are committed not only to strengthening the health of our communities, but also to supporting the growth, success, and well‑being of every team member. Our Legacy Formerly Hamilton Health Care System, Vitruvian Health is built on a legacy of trust, innovation, and exceptional care. With more than 80 access points across the region—including Hamilton Medical Center and Bradley Medical Center—you’ll have the opportunity to be part of something bigger: a connected, mission‑driven team making a difference every day. Our Values Our core values—Professionalism, Respect, Integrity, Diversity, and Excellence (PRIDE)—guide every interaction and decision. We believe in empowering our people, celebrating what makes us unique, and delivering care that reflects the heart of our mission. Your Career With Us Join us and build a meaningful career where you’re valued, inspired, and supported to make a real impact. Excellence. Every person. Every time.