Executive Assistant, Hospitality Ops — AI Support

Reef; Lehi (UT); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Generous Health Plan with HSA Match

Flexible Paid Time-off

Daily Company Lunches

Cell Phone Service Allowance

Discounts at Company-owned Resorts and

Job summary

Reef Capital seeks an Executive Assistant for Hospitality Operations to partner with the Chief Hospitality Officer across leadership teams. You will manage calendars, travel, and communications while owning the operating rhythm and project tracking for the division.

This role emphasizes proactive problem-solving, discretion, and the ability to operate with senior leaders across multiple properties in a fast-paced environment.

Qualifications

• 2-5 years of experience in executive support, project coordination, or operations administration.
• Demonstrated proactivity with a track record of anticipating needs and solving problems.
• High degree of trust, discretion, and executive presence with senior leaders.
• Excellent written and verbal communication; strong organization and detail.
• Comfort working across multiple leaders and properties in a fast-paced environment.

Responsibilities

• Manage the Chief Hospitality Officer's calendar and travel across a fast-moving portfolio.
• Draft agendas, notes, and follow-ups; handle inbox triage and correspondence.
• Own the leadership report production pipeline and project tracking system.
• Improve processes by adopting AI tools and reducing manual work.
• Coordinate cross-team deliverables and maintain key documents and dashboards.

Skills

Executive support

Project coordination

Operations administration

Proactivity

Discretion

Executive presence

Communication

Organizational skills

Tools

Microsoft Office

Teams

Claude (AI productivity tools)

Agilysys

Yellowdog

Job description

Reef Capital seeks an Executive Assistant for Hospitality Operations to partner with the Chief Hospitality Officer across leadership teams. You will manage calendars, travel, and communications while owning the operating rhythm and project tracking for the division.

This role emphasizes proactive problem-solving, discretion, and the ability to operate with senior leaders across multiple properties in a fast-paced environment.