Executive Assistant - GTM

datarobot; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Flexible Time Off

Paid Holidays

Parental Leave

Job summary

DataRobot is seeking a highly organized Executive Assistant to provide strategic support to our Go-to-Market and Professional Services leaders. You will manage calendars, coordinate cross-functional initiatives, and handle confidential information with discretion.

The role demands proactive problem-solving, strong judgment, and excellent communication across globally distributed teams. The successful candidate will have 5+ years of executive support experience in tech or fast-paced corporate

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior executives in tech or fast-paced environment.
• Experience supporting Go-to-Market functions is preferred.
• Experience coordinating globally distributed teams across multiple time zones.

Responsibilities

• Serve as trusted partner to executive leaders by anticipating needs and ensuring efficiency.
• Provide calendar management, meeting coordination, and travel arrangements for Go-to-Market and Professional Services executives.
• Manage communications and respond promptly to stakeholders, maintaining confidentiality.
• Prepare materials for meetings, including agendas, presentations, and reports.
• Drive cross-functional coordination to keep initiatives on track and align calendars with priorities.
• Plan and execute executive meetings, leadership offsites, and internal programs as needed.

Skills

Executive support

Calendar management

Cross-functional coordination

Communication skills

Discretion & integrity

Go-to-Market support

Tools

Google Workspace

Microsoft Office

Zoom

Slack

Job description

Job Description

DataRobot delivers AI that maximizes impact and minimizes business risk. Our platform and applications integrate into core business processes so teams can develop, deliver, and govern AI at scale. DataRobot empowers practitioners to deliver predictive and generative AI, and enables leaders to secure their AI assets. Organizations worldwide rely on DataRobot for AI that makes sense for their business - today and in the future.

Purpose & Overall Relevance for the Organisation

We are seeking a highly organized, proactive, and professional Executive Assistant to provide executive-level support to our Go-to-Market, and Professional Services teams. This role requires a high level of discretion, strong judgment, and the ability to handle multiple priorities with poise. The ideal candidate is a problem-solver who takes initiative and can work cross-functionally to ensure the leaders they support are operating at maximum efficiency.

Key Responsibilities

• Serve as a trusted partner to executive leaders by anticipating needs, improving operational efficiency, exercising sound judgment, and proactively resolving challenges before they arise.
• Provide calendar management, meeting coordination, and travel arrangements for the Go-to-Market and Professional Services executives.
• Act as a liaison, and sometimes gatekeeper, managing communications and ensuring timely responses to internal and external stakeholders.
• Prepare and organize materials for meetings, including agendas, presentations, and reports.
• Manage confidential and sensitive information with the utmost discretion.
• Support budget tracking, invoice processing, and expense reporting across departments.
• Own coordination and tracking of signatures and documents, and ensure documents are shipped to the correct recipients.
• Drive coordination across cross-functional stakeholders, ensuring key initiatives, deliverables, and executive commitments remain on track.
• Prioritize competing requests and proactively manage executive calendars to optimize time, resolve scheduling conflicts, and align support with evolving business priorities.
• Plan and execute executive meetings, leadership offsites, team events, and other strategic internal programs as needed.

Knowledge, Skills and Abilities

• Demonstrated sound judgment, resourcefulness, and the ability to anticipate executive needs, build trusted relationships, maintain confidentiality, and thrive in a fast-paced, high-growth environment with minimal direction.
• Strong organizational skills with excellent attention to detail.
• Strong ability to thrive in a fast-moving environment and manage competing priorities effectively.
• Outstanding communication skills-both written and verbal.
• High level of integrity and ability to handle confidential information.
• Proficiency with Google Workspace, Microsoft Office, and tools such as Zoom, Slack, and expense management platforms.

Requisite Education and Experience / Minimum Qualifications

• 5+ years of experience as an Executive Assistant supporting senior executives, preferably in tech or a fast-paced corporate environment, or relevant applicable experience managing programs, projects or calendars for leaders
• Experience supporting Go-to-Market functions preferred.
• Experience supporting globally distributed teams across multiple time zones preferred.
• Experience planning and executing Sales Kick-off and President's Club events is strongly preferred.

The talent and dedication of our employees are at the core of DataRobot's journey to be an iconic company. We strive to attract and retain the best talent by providing competitive pay and benefits with our employees' well-being at the core. Here's what your benefits package may include depending on your location and local legal requirements:

• Medical, Dental & Vision Insurance, Flexible Time Off Program, Paid Holidays, Paid Parental Leave, Global Employee Assistance Program (EAP) and more!

DataRobot Operating Principles

• WowOurCustomers
• SetHighStandards
• BeBetterThanYesterday
• BeRigorous
• AssumePositiveIntent
• HavetheToughConversations
• BeBetterTogether
• Debate,Decide,Commit
• DeliverResults
• Overcommunicate

Researchshowsthatmanywomenonlyapplytojobswhentheymeet100%ofthequalificationswhilemanymenapplytojobswhentheymeet60%.AtDataRobotweencourage ALLcandidates,especially women,peopleofcolor, LGBTQ+identifyingpeople, differentlyabled,andotherpeoplefrommarginalizedgroupstoapplytoourjobs,evenifyoudonotcheckeverybox.We'dlovetohaveaconversationwithyouandseeifyoumightbeagreatfit.

DataRobot is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a dis