Executive Assistant, GRAPS - Job ID: 2024

Socket.dev; Princeton (NJ); On-site; USD 80,000 - 100,000; Full time

Job summary

Ascendis Pharma is seeking an Executive Assistant for the GRAPS function to provide confidential, proactive administrative support to the Chief Regulatory & Safety Officer and leadership team across global time zones.

You will manage calendars, travel, briefings, and complex scheduling, handle sensitive information, and partner with executives and assistants to ensure seamless operations.

Qualifications

• The position requires exceptional judgment, discretion, organization, and follow-through.

Responsibilities

• Own and strategically manage a complex calendar for the Chief Regulatory & Safety Officer.
• Coordinate with other executive assistants and partners across Ascendis.
• Prepare briefing materials and track decisions and actions.

Skills

Calendar management

Discretion

Organization

Administrative support

Time management

Job description

Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company with locations in Denmark, Europe, and the United States. Today, we're advancing programs in Endocrinology Rare Disease and Oncology.

Here at Ascendis, we pride ourselves on exceptional science, visionary leadership, and skilled and passionate colleagues.

Guided by our core values of Patients, Science, and Passion, we use our TransCon® drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs.

Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills.

The Executive Assistant, GRAPS provides high-level, proactive administrative and operational support to the Chief Regulatory & Safety Officer and serves as a trusted coordination partner to the GRAPS Leadership Team. The role protects executive time, anticipates needs, manages complex and confidential information, and enables effective leadership interactions across global time zones and functions.

The position requires exceptional judgment, discretion, organization, and follow-through. In addition to comprehensive calendar, meeting, travel, and expense support, the Executive Assistant coordinates leadership routines, prepares briefing materials, tracks decisions and actions, supports selected departmental processes, and works closely with executive assistants and partners across Ascendis to ensure seamless execution.

Key responsibilities

Executive calendar and time management

• Own and strategically manage a complex, dynamic calendar for the Chief Regulatory & Safety Officer, balancing enterprise priorities, GRAPS commitments, external engagements, preparation time, and global time-zone considerations.
• Assess meeting requests, resolve conflicts, recommend priorities, and ensure the executive has the context, materials, and logistical information needed for each engagement.
• Anticipate schedule risks and downstream impacts, proactively proposing solutions and communicating changes with appropriate sensitivity.
• Coordinate with other