Executive Assistant: Governance & Leadership Support

Claxton Hepburn Medical Center & Medical Campus; City of Ogdensburg (NY); On-site; USD 55,000 - 92,000; Full time

Job summary

Claxton-Hepburn Medical Center in Ogdensburg, NY is seeking a Senior Executive Assistant for the CHMC Administration. This full-time, day-shift role supports executive leadership and the Administrative Office, coordinating calendars, documents, governance processes, and communications to ensure smooth operations across the health system.

The position requires strong discretion, outstanding organizational skills, and experience in healthcare administration.

Qualifications

• Associate degree in business, office administration, communications, or related field (or equivalent).
• Bachelor’s degree preferred in business, communications, or healthcare administration.

Responsibilities

• Demonstrates discretion with confidential information and acts with sound judgment.
• Liaises with executives, senior leaders, and board members; supports governance activities.
• Coordinates complex executive calendars and meetings, ensures preparation for obligations.
• Prepares correspondence, reports, and presentations for leadership and governance.
• Manages communications (email, mail, calls) for the Administrative Office.
• Supports legal matters by coordinating and tracking documents and records.
• Maintains organizational charts and reference materials; ensures current information.
• Ensures Administrative Office operates efficiently and resources are well-managed.

Skills

Discretion

Calendar management

Communication

Governance support

Administrative support

Legal document handling

Microsoft Word

Excel

Database programs

Organizational skills

Education

Associate degree in business or related field

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Database programs

Job description

Claxton-Hepburn Medical Center in Ogdensburg, NY is seeking a Senior Executive Assistant for the CHMC Administration. This full-time, day-shift role supports executive leadership and the Administrative Office, coordinating calendars, documents, governance processes, and communications to ensure smooth operations across the health system.

The position requires strong discretion, outstanding organizational skills, and experience in healthcare administration.