Executive Assistant - GM SVP and President, GMNA

General Motors of Canada; Warren (MI); Hybrid; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support senior executives. This role demands exceptional organizational skills, the ability to manage multiple tasks, and strong communication capabilities. You will thrive in a dynamic environment where your contributions will enhance productivity and efficiency. This hybrid position offers the flexibility to work from home while ensuring that you are present at the Global Technical Center office multiple times a week. If you are adaptable, detail-oriented, and eager to collaborate, this opportunity is perfect for you.

Benefits

Paid Time Off

Healthcare Plans

401K Contributions

Tuition Assistance

Discount on GM Vehicles

Qualifications

• 5+ years supporting Senior Executives required.
• High-level integrity and discretion handling confidential matters.
• Ability to operate in a fast-paced environment.

Responsibilities

• Manage complex calendars and travel arrangements for executives.
• Serve as a liaison between executives and stakeholders.
• Organize team meetings and events, ensuring all logistics are handled.

Skills

Organizational Skills

Communication Skills

Microsoft Office

Problem-Solving

Time Management

Education

Professional training in administrative skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant - GM SVP and President, GMNA

This role is categorized as hybrid. This means the successful candidate is expected to report to GM’s Global Technical Center office three times per week, at a minimum. * This position will require a flexible work schedule that may include working onsite Mondays and/or Friday’s in addition to the Hybrid work arrangement.

The Role:

The Executive Administrative Assistant will provide support to one or more executives including Duncan Aldred, GM SVP and President, GMNA. Your role will include ensuring smooth operations and effective communication in a dynamic organization. The position requires a proactive individual with exceptional organizational skills, attention to detail, ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.

What You’ll Do:

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests. This includes scheduling with board members and their consultants as needed.
• Document Preparation: Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes and following up on action items as needed.
• Initiative : Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide back up support to others as needed.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers.
• Event Planning: Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.

Additional Job Description

Required Skills & Abilities:

• Minimum 5+ years’ experience supporting Senior level Executives/Leaders is required
• Demonstrate a high-level of integrity and discretion handling confidential matters
• Demonstrated ability to operate in a fast-paced, dynamic environment
• Must exhibit learning agility and strategic work methodology
• Ability to look ahead, proactive anticipation of leader and business needs
• Demonstrated ability to work independently in an ever-changing environment
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Highly proficient verbal and written communication skills
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy is required

What Will Give You A Competitive Edge:

• Professional training and/or certification(s) in administrative skills/support
• Experience supporting SVP level executives

*This position is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.

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About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

The goal of the General Motors total rewards program is to support the health and well-being of you and your family. Our comprehensive compensation plan incudes, the following benefits, in addition to many others:
• Paid time off including vacation days, holidays, and parental leave for mothers, fathers and adoptive parents;
• Healthcare (including a triple tax advantaged health savings account and wellness incentive), dental, vision and life insurance plans to cover you and your family;
• Company and matching contributions to 401K savings plan to help you save for retirement;
• Global recognition program for peers and leaders to recognize and be recognized for results and behaviors that reflect our company values;
• Tuition assistance and student loan refinancing;
• Discount on GM vehicles for you, your family and friends.

Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.

Equal Employment Opportunity Statements

GM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. GM is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified individuals. As part of this commitment, all practices and decisions relating to terms and conditions of employment, including, but not limited to, recruiting, hiring, training, promotion, discipline, compensation, benefits, and termination of employment are made without regard to an indivi d ual's protected characteristics. For purposes of this policy, “protected characteristics" include an individual's actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, weight, height, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. If you need a reasonable accommodation to assist with your job search or application for employment, email us at [e-mail] or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

About the company

804253 General Motors of Canada Company, commonly known as GM Canada, is the Canadian subsidiary of General Motors.