Executive Assistant - GM SVP and President, GMNA

GM; Warren (RI); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Administrative Assistant to support senior executives. This dynamic role involves managing complex schedules, coordinating communication, and enhancing productivity through effective administrative support. The ideal candidate thrives in a fast-paced environment, demonstrating strong organizational skills and the ability to handle confidential information with discretion. Join a forward-thinking organization that values inclusion and flexibility, offering a supportive culture where your contributions can make a significant impact.

Benefits

Paid time off

Comprehensive healthcare

401K matching contributions

Tuition assistance

GM vehicle discounts

Qualifications

• 5+ years supporting senior executives or leaders.
• Ability to operate effectively in a fast-paced, dynamic environment.
• High integrity and discretion handling confidential matters.

Responsibilities

• Manage complex calendars and travel arrangements for executives.
• Act as a liaison between executives and stakeholders.
• Identify and implement process improvements for efficiency.

Skills

Administrative Support

Communication Skills

Organizational Skills

Microsoft Office

Problem Solving

Time Management

Education

Professional training in administrative skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description

Work Arrangement :

This role is categorized as hybrid. The successful candidate is expected to report to GMs Global Technical Center office at least three times per week.

Additional flexibility may be required, including working onsite on Mondays and/or Fridays.

The Role :

The Executive Administrative Assistant will support one or more executives, including Duncan Aldred, GM SVP and President GMNA. Responsibilities include ensuring smooth operations and effective communication within a dynamic organization. The ideal candidate will be proactive, highly organized, detail-oriented, capable of managing multiple tasks, and skilled at building relationships across teams. They should thrive in a fast-paced, high-energy environment, be adaptable to change, solve problems proactively, make high-quality decisions, and think strategically. Embracing ambiguity, fostering innovation, and collaborating effectively are essential for success.

What You'll Do :

1. Administrative Support : Manage complex calendars, travel arrangements, scheduling meetings, handling expenses, and managing badges, including coordination with board members and their consultants.
2. Document Preparation : Create, edit, and format documents and presentations, ensuring accuracy and professionalism in line with team standards.
3. Communication : Act as a liaison between executives and internal/external stakeholders, craft clear communications, and handle confidential information discreetly.
4. Team Coordination : Organize meetings and events, prepare agendas, find conference rooms, take notes, and follow up on action items.
5. Initiative : Identify and implement process improvements to enhance productivity and efficiency; provide backup support as needed.
6. Cross-Functional Collaboration : Collaborate across departments to gather information, coordinate efforts, and ensure project success. Build strong relationships with colleagues, especially EA peers and SLT EA peers.
7. Event Planning : Assist in planning and executing events, managing logistics seamlessly.

Additional Job Description

Required Skills & Abilities :

• Minimum 5 years supporting senior executives or leaders.
• High integrity and discretion handling confidential matters.
• Ability to operate effectively in a fast-paced, dynamic environment.
• Learning agility and strategic work methodology.
• Proactive in anticipating leader and business needs.
• Ability to work independently in a changing environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time management skills, with effective prioritization.
• Attention to detail and accuracy.

What Will Give You A Competitive Edge :

• Professional training or certification in administrative skills/support.
• Experience supporting SVP-level executives.
• This position does not include relocation benefits; costs are the responsibility of the candidate.

LILS1

GM does not sponsor immigration-related visas for this role. Do not apply if you require GM sponsorship now or in the future.

About GM

Our vision is a world with Zero Crashes, Zero Emissions, and Zero Congestion. We take responsibility to lead positive change for a better, safer, and more equitable world.

Why Join Us

We aim to be the most inclusive company globally. We believe in making daily choices to foster meaningful change through our words, actions, and culture. Our Work Appropriately philosophy supports inclusion and flexibility, allowing employees to work where they can have the greatest impact. We want everyone at GM to feel they belong to one team.

Benefits Overview

Our total rewards program supports your health and wellbeing, including:

• Paid time off, holidays, and parental leave.
• Comprehensive healthcare, including dental, vision, and life insurance.
• 401K matching contributions.
• Recognition programs.
• Tuition assistance and student loan refinancing.
• GM vehicle discounts for employees, families, and friends.

Diversity Information

GM is committed to a discrimination-free, inclusive workplace where diversity is valued. We believe diversity fosters innovation and better products. We are proud to be an equal opportunity employer and encourage all qualified candidates to apply.

Equal Employment Opportunity Statements

GM complies with all fair employment laws and is dedicated to providing a work environment free from unlawful discrimination. Employment decisions are made without regard to protected characteristics, including race, color, creed, religion, national origin, citizenship, age, sex, gender identity, sexual orientation, disability, medical conditions, genetic information, and other protected traits. For accommodations during the application process, contact us with specific needs and the job details.

Required Experience : Senior executive support

Key Skills : Business Development, Manual Testing, IT Strategy, Financial Management, Blogging

Employment Type : Full-Time

Experience : Years

Vacancy : 1