Administrative Assistant

Elanco Tiergesundheit AG; Indianapolis (IN); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Multiple relocation packages

Two weeklong shutdowns (mid-summer and

8-week parental leave

9 Employee Resource Groups

Annual bonus offering

Flexible work arrangements

Up to 6% 401K matching

Job summary

Elanco, Hybrid HQ in Indianapolis, is seeking an Administrative Assistant to manage executive calendars, coordinate both domestic and international travel, and handle mixed- environment meetings and events.

You will process purchase requisitions via SAP, handle facilities work orders through ServiceNow, and maintain SharePoint repositories with accuracy and discretion. A minimum of 3 years in a fast‑paced setting is expected.

Qualifications

• Education: High School Diploma or equivalent; Associate’s degree or relevant business certification preferred.
• Experience: A minimum of 3 years of professional administrative support in a fast-paced corporate or matrixed environment.
• Demonstrated proficiency with the Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and experience with travel/expense platforms like Concur.

Responsibilities

• Manage and optimize complex, fast-changing executive calendars in Microsoft Outlook, proactively resolving conflicts and prioritizing urgent inquiries.
• Plan and coordinate domestic and international travel itineraries, accommodations, and visa requirements while reconciling expenses in compliance with Elanco policies.
• Coordinate end-to-end meeting and event logistics for on-site, virtual, and hybrid environments, including room security, AV configuration, and catering.
• Execute departmental financial and operational support, including purchase requisitions via SAP, facility work orders via ServiceNow, and SharePoint repository maintenance.
• Facilitate team coordination and onboarding logistics for new hires, including IT hardware requests and workstation setup.

Skills

Discretion and integrity

Communication skills

Prioritization

Education

High School Diploma or equivalent

Associate’s degree or business certification preferred

Tools

Microsoft 365 Suite

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Concur

SAP

ServiceNow

Job description

At Elanco (NYSE: ELAN) – it all starts with animals! As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People. At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights. Making animals’ lives better makes life better – join our team today!

Your Role: Administrative Assistant

Your Responsibilities

• Manage and optimize complex, fast-changing executive calendars in Microsoft Outlook, proactively resolving conflicts and prioritizing urgent inquiries.
• Plan and coordinate domestic and international travel itineraries, accommodations, and visa requirements while reconciling expenses in compliance with Elanco policies.
• Coordinate end-to-end meeting and event logistics for on-site, virtual, and hybrid environments, including room security, AV configuration, and catering.
• Execute departmental financial and operational support, including purchase requisitions via SAP, facility work orders via ServiceNow, and SharePoint repository maintenance.
• Facilitate team coordination and onboarding logistics for new hires, including IT hardware requests and workstation setup.

What You Need to Succeed (minimum qualifications)

• Education: High School Diploma or equivalent; Associate’s degree or relevant business certification preferred.
• Experience: A minimum of 3 years of professional administrative support experience in a fast-paced corporate or matrixed environment.
• Demonstrated proficiency with the Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and experience with travel/expense platforms like Concur.

What will give you a competitive edge (preferred qualifications)

• Proven track record of handling sensitive company information with the utmost discretion and integrity.
• Strong ability to anticipate leaders' needs and exercise sound judgment in ambiguous situations.
• Prior experience navigating enterprise systems such as Workday, SAP, or ServiceNow.
• Exceptional interpersonal, written, and verbal communication skills across all organizational levels.
• High degree of flexibility and attention to detail with the ability to manage multiple competing priorities.

Additional Information

Location: Hybrid - Indianapolis, IN – Global HQ

Don’t meet every single requirement?

Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification.

Elanco Benefits and Perks

• Multiple relocation packages
• Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
• 8-week parental leave
• 9 Employee Resource Groups
• Annual bonus offering
• Flexible work arrangements
• Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.

Elanco Animal Health Incorporated (NYSE: ELAN) is a global leader in animal health dedicated to innovating and delivering products and services to prevent and treat disease in farm animals and pets, creating value for farmers, pet owners, veterinarians, stakeholders, and society as a whole. With nearly 70 years of animal health heritage, we are committed to helping our customers improve the health of animals in their care, while also making a meaningful impact on our local and global communities. At Elanco, we are driven by our vision of Food and Companionship Enriching life and our Elanco Healthy Purpose™ CSR framework – all to advance the health of animals, people and the planet. Learn more at www.elanco.com.