Executive Assistant, Full Time, Live Out, Personal Assistant

Nannyauthority; New York (NY); On-site; USD 100,000 - 125,000; Full time

Job description

Position: Executive Assistant, Full Time, Live Out, Personal Assistant

Location: Manhattan, New York

An executive in Soho, with many interests, who is on multiple boards and runs a foundation, needs to hire an Executive/Personal Assistant. Responsibilities include:

1. Heavy calendar management
2. Preparing necessary materials for the Principal in advance of all daily meetings
3. Ordering household items and keeping the home fully stocked
4. Personal shopping, both online and in-person
5. Coordinating household maintenance (AC, Plumbing, Lighting, Appliances)
6. Booking travel reservations for the principal and family members
7. Managing the Principal’s emails
8. Preparing a daily list of actionable items
9. Assisting the principal with speechwriting and video projects
10. Updating social media
11. Creating occasional presentation decks to support business activities
12. Conducting necessary research
13. Opening mail and packages and distributing appropriately
14. Ensuring bills are forwarded to bill-pay service
15. Maintaining all office functions including filing, archives, and supply ordering
16. Facilitating and coordinating fundraising events and private dinners
17. Overseeing all household technology to ensure it is working and optimized at all times
18. Liaising with building staff as needed

The ideal candidate should have strong computer skills and be generally tech-savvy (Microsoft Office and Google Suite), applications, social media platforms (Instagram, TikTok, Facebook, Pinterest, LinkedIn). This is a Mac environment (a computer and phone will be provided). All applicants must be fully vaccinated and boosted; a valid driver’s license is preferred. The schedule is Monday – Friday from 9am-5pm with flexibility for both in-person and remote abilities. Salary range: $40-50/hr. plus a health insurance stipend after 6 months. Immediate start!

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