Executive Assistant for Foundation Leadership & Grants

Taube Philanthropies; Berkeley (CA); On-site; USD 30,307 - 48,216; Part time

Job summary

Taube Family Foundation in Berkeley seeks an Executive Assistant to support the Executive Director and Director of Grants. This part‑time, 20 hours per week role coordinates calendars, prepares materials, and supports event logistics for our East Bay office.

Responsibilities include board meeting prep, travel arrangements, reimbursements, and Salesforce data upkeep. The role emphasizes privacy, professionalism, and teamwork in a nonprofit environment.

Qualifications

• Excellent organizational and prioritization skills.
• Strong interpersonal skills with the ability to communicate effectively and professionally, both verbally and in writing, with donors, community leaders, nonprofit partners, elected officials, and colleagues.
• Good proofreading and copyediting skills.
• Flexible team player who is tech savvy, professional, even-tempered, and good under pressure.

Responsibilities

• Directly support the calendars and coordinate meetings of the Executive Director and Director of Grants, including coordinating with the Belmont office and Board President.
• Prepare meeting materials for Executive Director and Director of Grants, including monthly Board meetings.
• Act as point of contact between Executive Director and senior staff.
• General calendar and administrative support for Berkeley office.
• Schedule and create agendas for staff meetings.
• Process and scan reimbursements for Executive Director.
• Make travel and accommodation arrangements as needed for Foundation staff and speakers for Foundation events.
• Attend meetings as needed and follow up with notes/minutes as requested.
• Support the Director of Grants Program and update Salesforce contacts, accounts, and reports.
• Summarize and provide timely responses to grant history queries.
• Conduct grantee and donor-related research as needed.
• Assist in distribution of grant award letters, thank you letters, and other materials, ensuring documentation is digitized and added to Salesforce.

Skills

Organizational skills

Interpersonal skills

Proofreading

Team player

Typing speed 45 wpm

Tools

Google Calendar

Zoom

Microsoft Office (Mac)

Salesforce basics

Social media posting

Job description

Taube Family Foundation in Berkeley seeks an Executive Assistant to support the Executive Director and Director of Grants. This part‑time, 20 hours per week role coordinates calendars, prepares materials, and supports event logistics for our East Bay office.

Responsibilities include board meeting prep, travel arrangements, reimbursements, and Salesforce data upkeep. The role emphasizes privacy, professionalism, and teamwork in a nonprofit environment.