Executive Assistant

Arenatechnologies; Alexandria (VA); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life and disability insurance

Paid time away from work

Job summary

Systems Planning and Analysis, Inc. (SPA) seeks an Executive Assistant to support DHS T&E programs. The role requires interfacing with senior offices, managing calendars, travel, and meeting materials, and coordinating space and logistics for leadership.

Onsite in Alexandria, VA with regular client site visits in VA and DC. The successful candidate will have a BA/BS with 5+ years of admin experience, DHS T&E/CERT credentialing, excellent communication, and strong organizational skills.

Qualifications

• Bachelor's degree with 5+ years of experience providing administrative support.
• DHS T&E Level 1, DAWIA T&E Foundational Level 1, and/or CTEP certificate.
• Proven ability to communicate effectively with diverse stakeholders.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency in Microsoft Office tools (Excel, PowerPoint, Word).
• Onsite work at SPA’s Headquarters in Alexandria, VA with regular visits to VA/DC sites.
• Active Secret clearance with ability to obtain DHS Suitability.

Responsibilities

• Serve as executive-level administrative and coordination support for DHS T&E standards.
• Interface with senior DHS offices and other agencies at the executive level.
• Handle calendar management, travel orders, meeting support, minutes and briefings.
• Coordinate space reservations, projects, and logistics for leadership.
• Anticipate needs of senior executives and manage their appointments proactively.

Skills

Bachelor's degree

DHS T&E Level 1

CTEP certificate

Communication

Organization

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Joint, Office of the Secretary of War, Interagency Division (JOID) provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues.

The Critical Infrastructure Group (CIG) within JOID provides technical, programmatic, and analytical support to customers with missions in national security, including the Department of Homeland Security (DHS), Health and Human Services (HHS), and the Federal Aviation Administration (FAA). The Group brings technical and operational expertise in fields such as countering weapons of mass destruction, critical infrastructure protection, emergency response, and transportation safety.

We have a near term need for an Executive Assistant to assist with systems engineering (SE) and testing and evaluation (T&E) programs in support of the Department of Homeland Security (DHS). The primary place of performance will be at SPA Headquarters in Alexandria, VA with regular visits to customer sites in VA and DC.

Responsibilities

The Executive Assistant serves as an executive-level administrative and coordination role related to DHS T&E standards and guidelines. Act as an interface with senior offices inside and outside DHS, communicating at the executive level. Handle a wide range of administrative tasks: document preparation, scheduling and calendar management, meeting support (minutes, after action reports, briefing packages), travel orders, records management, data entry, property control, and office supply/inventory. Reserve meeting space and coordinate projects and logistics for leadership. Anticipate the needs of senior executives and manage the office and their appointments proactively.

Qualifications

Required:

• Bachelor's degree with 5+ years of experience providing administrative support.
• DHS T&E Level 1, DAWIA T&E Foundational Level 1, and/or CTEP (Certified Test and Evaluation Professional) certificate.
• Proven ability to communicate effectively, both in written and verbal formats, with diverse stakeholders.
• Strong organizational skills and attention to detail, with a demonstrated ability to manage multiple priorities independently.
• Proficiency in Microsoft Office tools (Excel, PowerPoint, Word).
• Ability to work onsite at SPA’s Headquarters in Alexandria, VA with flexibility to regularly visit customer locations in VA and DC.
• Active Secret clearance with ability to obtain DHS Suitability.

Desired:

• Prior experience supporting DHS programs.
• Active DHS Suitability

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. VA Pay Transparency Salary range: $95K - $110K.

Pay Range Information

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Virginia, Pay Transparency Salary range: USD $95,000.00/Yr. - USD $110,000.00/Yr.