Executive Assistant for AI Research & Investments

Astera Institute; California; Vor Ort; USD 80.000 - 100.000; Vollzeit

Zusammenfassung

Astera Institute is hiring an organized and proactive Administrative Assistant to support key leaders, splitting time between the Head of AI Research and the Head of Strategic Investments. You will provide day-to-day administrative support and contribute to broader operations as part of Astera's ops team reporting to the People Operations Manager.

This role sits at the intersection of frontier research and early-stage investing, working with scientists, founders, and external partners.

Qualifikationen

• Prioritization & organizational skills to manage two leaders and shifting priorities.
• Strong communication skills for scientists, founders, and partners.
• Proactive approach to anticipate needs and take initiative.
• Startup mindset with flexibility as the role evolves over 6–12 months.
• Discretion handling confidential information and financial data.
• Growth mindset with openness to feedback and new tools.
• Creative problem solving to delight stakeholders with thoughtful solutions.
• Mission-driven focus enabling science and ventures to reshape the future.

Aufgaben

• Provide executive support to two leaders, including complex calendars and travel.
• Coordinate onboarding, meetings, and logistics for events and researchers.
• Manage finance admin, expenses, procurements, and budget tracking.
• Support AI research and investments activities, including recruiting coordination.
• Maintain organized files, shared drives, and CRM notes for deal flow.

Kenntnisse

Prioritization & organization

Relationship orientation & comms

Proactive

Start-up mentality

Discretion

Growth mindset

Creative problem solving

Mission drive

Jobbeschreibung

Astera Institute is hiring an organized and proactive Administrative Assistant to support key leaders, splitting time between the Head of AI Research and the Head of Strategic Investments. You will provide day-to-day administrative support and contribute to broader operations as part of Astera's ops team reporting to the People Operations Manager.

This role sits at the intersection of frontier research and early-stage investing, working with scientists, founders, and external partners.