Executive Assistant (Floater) - Private Equity NYC

Northbound Executive Search; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

An established financial services firm in NYC is looking for a dynamic Executive Assistant (Floater) to provide crucial administrative support across various departments. This role will involve managing schedules, facilitating communications, and assisting with special projects. Candidates should have a strong background in administrative roles, particularly within the financial sector, showcasing exceptional organizational skills and proficiency in Microsoft Office. This position offers a competitive hourly pay rate during the contract period, with the potential for a strong base salary, bonuses, and benefits upon conversion to full-time employment. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.

Benefits

Competitive hourly pay

Benefits during contract period

Strong base salary upon conversion

Bonus upon conversion

Additional perks upon conversion

Qualifications

• 2+ years of experience in an administrative role, preferably in Financial Services.
• Advanced skills in Microsoft Office applications are essential.

Responsibilities

• Provide administrative support to executives, including scheduling and calendar management.
• Manage communications and documents with accuracy using MS Office tools.

Skills

Administrative Support

Communication Skills

Organizational Skills

Multitasking

Attention to Detail

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

SAP Concur

Job description

Executive Assistant (Floater) - Private Equity NYC

Company Overview:

Our client, a reputable financial services buy-side fund located in the heart of NYC, is seeking skilled AA / EA personnel to directly support many departmental needs across the firm. This role is a contract-to-permanent hire.

Key Responsibilities:

• Provide direct administrative support to MDs, VPs, and Associates/Analyst teams including scheduling and calendar management.
• Use MS Outlook, Word, and Excel to manage communications, documents, and reports with accuracy.
• Act as a primary PoC for internal and external communications, maintaining a professional and courteous demeanor.
• Perform general office duties such as filing, data entry, and managing phone and email inquiries.
• Book travel and interact with 3rd party vendors to accommodate travel needs.
• Assist with special projects and tasks, ensuring timely and accurate completion.
• Process expense reports utilizing SAP Concur.

Qualifications:

• Minimum of 2 years of strong, relevant experience in an administrative role within Financial Services or adjacent industry.
• Bachelor's Degree preferred.
• Advanced skills in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, organizational abilities, and multitasking skills.
• Professional communication skills and a friendly, approachable demeanor.

Preferred Qualifications:

• Ability to handle confidential information discreetly and prioritize effectively.

Compensation:

• Competitive hourly pay rate, benefits during contract period. Strong base salary, bonus, benefits + perks upon conversion to FTE.

Seniority Level: Mid-Senior level

Employment Type: Full-time

Job Function: Administrative and Finance