Executive Assistant (Floater) - Private Equity NYC

Northbound Executive Search; New York (NY); On-site; USD 45,000 - 75,000; Full time

Job summary

An established financial services firm in NYC is on the lookout for a dynamic Executive Assistant to support various departments. This role offers the chance to engage with senior executives while managing scheduling, communications, and essential office duties. You'll utilize your advanced skills in Microsoft Office and SAP Concur to ensure seamless operations. The position is contract-to-permanent, providing competitive hourly pay and the opportunity for a strong base salary and benefits upon conversion. If you're detail-oriented and thrive in a fast-paced environment, this role is perfect for you!

Benefits

Benefits during contract period

Strong base salary upon conversion

Bonus upon conversion

Additional perks upon conversion

Qualifications

• 2+ years of experience in an administrative role within Financial Services.
• Advanced skills in MS Outlook, Word, and Excel required.

Responsibilities

• Provide administrative support to MDs, VPs, and Associates.
• Manage communications, documents, and reports with accuracy.

Skills

Administrative Support

Communication Skills

Attention to Detail

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

SAP Concur

Job description

Executive Assistant (Floater) - Private Equity NYC

Company Overview:

Our client, a reputable financial services buy-side fund located in the heart of NYC, is seeking skilled AA / EA personnel to directly support many departmental needs across the firm. This role is a contract-to-permanent hire.

Key Responsibilities:

• Provide direct administrative support to MDs, VPs, and Associates/Analyst teams including scheduling and calendar management.
• Use MS Outlook, Word, and Excel to manage communications, documents, and reports with accuracy.
• Act as a primary PoC for internal and external communications, maintaining a professional and courteous demeanor.
• Perform general office duties such as filing, data entry, and managing phone and email inquiries.
• Book travel and interact with 3rd party vendors to accommodate travel needs.
• Assist with special projects and tasks, ensuring timely and accurate completion.
• Process expense reports utilizing SAP Concur.

Qualifications:

• Minimum of 2 years of strong, relevant experience in an administrative role within Financial Services or an adjacent industry.
• Bachelor's Degree preferred.
• Advanced skills in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, organizational abilities, and multitasking skills.
• Professional communication skills and a friendly, approachable demeanor.

Preferred Qualifications:

• Ability to handle confidential information discreetly and prioritize effectively.

Compensation:

• Competitive hourly pay rate, benefits during contract period. Strong base salary, bonus, benefits + perks upon conversion to FTE.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative and Finance