Executive Assistant, Finance - Finance Vienna, Virginia

BagZag, Inc; Vienna (VA); Sur place; USD 80 000 - 100 000; Plein temps

Avantages offerts par ce poste

Flexible work model

Equity and benefits

Résumé du poste

BagZag, Inc is seeking an Executive Assistant to support the Head of Corporate Finance and other finance leaders. This role includes managing high-volume calendars, facilitating communication, and preparing materials for meetings. The ideal candidate should have a Bachelor's degree and at least 3 years of experience as an Executive Assistant.

The salary range is between $80,000 and $100,000 per year, and BagZag offers a flexible work model tailored to individual team needs.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant.
• Excellent verbal and written communication skills.
• Incredible organizational skills; must be detail-oriented.

Responsabilités

• Skillfully manage three high-volume calendars across global time zones.
• Act as a liaison to exchange information with leadership and external partners.
• Attend finance meetings to take notes and track deliverables.

Connaissances

Confidentiality and discretion

G Suite

Microsoft Office

Verbal communication

Written communication

Organizational skills

Multitasking

Problem-solving

Formation

Bachelor's degree

Description du poste

Executive Assistant, Finance

At BagZag, we connect independent retailers with suppliers and help them grow. This role supports the Head of Corporate Finance, Controller, and Head of Finance & Strategy.

About this role

Our Exec Support Team ensures smooth operations for our finance leaders by anticipating needs and clearing the path for them to focus on strategy.

Responsibilities

• Skillfully manage three high‑volume calendars across global time zones with diplomacy, discretion, and excellent judgment.
• Find ways to maximize the time for our finance leaders.
• Act as a liaison in relaying and exchanging information with leadership, employees, the Board of Directors, and external partners.
• Assemble and create all necessary materials and resources to ensure the finance leaders are prepared for upcoming meetings, presentations, and projects.
• Attend finance meetings to take notes, track deliverables, and ensure timely follow‑ups.
• Be a strategic thought partner to the finance leaders and assist with navigating complex challenges.
• Build strong and reliable relationships with cross‑functional partners.
• Lead, drive, and execute regular team events, off‑sites, and retreats.
• Champion and support team culture by tracking, celebrating, and highlighting important team and employee milestones.
• Contribute to initiatives and projects in addition to your core function.

Qualifications

• Bachelor's degree and a minimum of 3 years of experience as an Executive Assistant.
• Ability to maintain confidentiality and discretion.
• Superior knowledge of and experience with G Suite and Microsoft Office.
• Ability to use emerging technology and tools.
• Excellent verbal and written communication skills.
• Incredible organizational skills; must be detail‑oriented.
• Timely and consistent responsiveness.
• Outstanding ability to prioritize and multitask.
• Ability to work in a fast‑paced environment with shifting priorities.
• Availability to perform job duties outside of normal office hours when necessary.
• A true sense of ownership and passion for results.
• Team player able to coordinate with senior leaders.
• Creative problem‑solver.

Salary Range

The pay range for this role is $80,000 to $100,000 per year. Actual base pay will be determined based on permissible factors such as transferable skills, work experience, market demands, and primary work location. The base pay range provided is subject to change and may be modified in the future. This role may also be eligible for equity and benefits.

Benefits

BagZag’s flexible work model aims to meet the needs of our diverse employee community by making work more flexible, connected, and inclusive. Depending on the role and needs of the team, BagZag employees have the flexibility to choose how they work–whether that’s mainly in the office, remotely, or a mix of both.