Executive Assistant - Finance

Kautex Textron; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive health insurance

On-site clinic

PTO 80 hours

Vacation 120 hours

Paid holidays

Parental leave 6 weeks

Tuition reimbursement

9/80 work schedule

Employee Resource Groups

Job summary

Bell is seeking an Executive Assistant to support the Finance organization, including multiple VPs and the Director of Finance-Integrated Operations. The role involves managing schedules, travel, meetings, and confidential communications, with exposure to external auditors and tax consultants.

The position requires a high level of organization and discretion. Ideal candidates will have 6+ years in executive support, strong MS Office skills, and experience handling sensitive information.

Qualifications

• Six-plus years of executive administration support experience.
• Proficient in Microsoft Office PowerPoint, Word, and Excel.
• Experience booking travel and processing expense reports.
• Ability to handle confidential information with discretion.
• Strong communication and professional demeanor.

Responsibilities

• Screen and direct phone calls, manage calendars, coordinate travel and meetings.
• Prepare reports, presentations, and documents in accordance with brand guidelines.
• Coordinate domestic and international travel arrangements and expense processing.
• Provide direct administrative and project support to the VP Finance, VP Military Finance, VP and Controller, and Director of Finance-Integrated Operations.
• Collaborate with staff across departments on special projects and policy updates.
• Support security in arranging on-site meetings with visitors and external partners.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion with confidential info

Professional demeanor

Education

High School Diploma (required)

Bachelor's Degree preferred

Tools

Microsoft Office

SharePoint

Job description

We’re more than aviation experts, we’re pioneers. We challenge what’s possible. From breaking the sound barrier to advanced tiltrotor systems. Today, Bell is shaping the future of aviation through specialized engineering. And we want you.

Finance - Executive Assistant

Bring your skills and experience as the Executive Assistant for the Finance organization who supports the VP Finance, VP of Military Finance, VP and Controller, and the Director of Finance-Integrated Operations. In addition, the position may provide support to the Managers that support these VPs and Director as time permits. The Executive Assistant will be responsible for managing schedules, arranging appointments, managing travel, and coordinating meetings and conference calls. This position has frequent access to confidential and complex information and communicates information and corporate policy to others. The Executive Assistant is often called upon to communicate with the VP and Director's direct reports and with Bell service providers like the external auditors and tax consultants.

What you’ll be doing as an Executive Assistant:

• Screen and direct phone calls, manage calendar(s) and adapt to rapid schedule changes, order, track, and maintain office supplies, and manage correspondence.
• Assist in report, presentation, and document preparation for both internal and external communications, and in compliance with established brand guidelines.
• Schedule and coordinate various internal and external meetings at varying levels of management and provide support in hosting and/or conducting meetings as needed.
• Assist the VP and Director in the preparation of both domestic and international travel arrangements and processing of expense reports.
• Collaborates with various staff and departments in preparing special projects.
• Work with department managers on procedure and department instruction updates and maintenance.
• Provides direct administrative and project support.
• Works with security to arrange on-site meetings that have visitors.
• Works with other senior level management and administrators on behalf of the Finance organization.

Skills you bring to this role

• High School Diploma is required; Bachelor's Degree is preferred.
• 6+ years experience with executive administration support.
• Must be proficient in Microsoft Office PowerPoint, Word, and Excel.
• Ability to pass assessments in Microsoft Office PowerPoint, Word, Excel and keyboarding.
• Experience booking travel and completing expense reports for travel and other miscellaneous expenses.
• Excellent communication skills.
• Experience in SharePoint is preferred.
• Be detail oriented and able to multitask and prioritize.
• Ability to work discreetly with confidential information.
• Candidate must demonstrate professional demeanor.

What we offer you in return:

• You’ll be off every other Friday with our 9/80 work schedule
• 80 hours of Personal Time Off (PTO)
• 120 hours Vacation time
• 12-13 paid holidays per year
• 6 weeks parental leave
• Tuition reimbursement
• Competitive salary
• Comprehensive health insurance
• On-site clinic, pharmacy, physical therapy, and licensed counselor
• Access to more than 11 Employee Resource Groups
• And so much more

It’s time to make your mark on the future of aviation. Join us on this mission, and let’s make history together.

We are on a journey to amplify innovation, cultivate purpose and bridge experiences by fostering a culture that is driven by unique perspectives, voices and values.