Executive Assistant, External Relations & Events

Thomas Jefferson Foundation; Charlottesville (VA); On-site; USD 52,700 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with 6% match

Life insurance

Employee Assistance Program

Fitness club membership discount

Discounts at Monticello Café and shop

Referral bonus

Job summary

The Thomas Jefferson Foundation in Charlottesville, Virginia, seeks an External Relations Assistant (full-time) to provide administrative support to the VP of External Relations and the Events Department, while coordinating Monticello programs and VIP interactions.

Responsibilities include managing calendars and travel, handling invoices, and supporting large foundation-wide events; requires a four-year degree and strong organizational and communication skills.

Qualifications

• Four-year college degree preferred.
• Professional demeanor aligned with UNESCO World Heritage Site.
• High energy, flexibility, and the ability to manage diverse responsibilities.
• Excellent organizational, writing, verbal, and interpersonal skills.
• Project management and teamwork abilities.
• Proficiency with Outlook, PowerPoint, Word, and Excel.

Responsibilities

• Administrative support to the VP of External Relations: calendar, travel, briefings, and communications.
• Administrative support to the Events Department: contracts, invoices, scheduling, and file maintenance.
• External Relations projects, events, and programs: planning Monticello programs, coordinating timelines, guest communications, and invitations.
• Liaison with IT for office functionality and systems.

Skills

Project management

Time management

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Teamwork

Professional demeanor

Outlook

PowerPoint

Word

Excel

Bachelor's degree

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Word

Excel

Job description

The Thomas Jefferson Foundation in Charlottesville, Virginia, seeks an External Relations Assistant (full-time) to provide administrative support to the VP of External Relations and the Events Department, while coordinating Monticello programs and VIP interactions.

Responsibilities include managing calendars and travel, handling invoices, and supporting large foundation-wide events; requires a four-year degree and strong organizational and communication skills.