Executive Assistant-Executive Vice President of Operations and Chief Financial Officer

CT State Community College; New Britain (CT); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Generous leave policies

Multiple retirement plan options

Comprehensive health insurance choices

Tuition reimbursement (if applicable)

Job summary

CT State Community College in New Britain, CT, is seeking an Executive Assistant to support the Executive Vice President of Operations and Chief Financial Officer. The role provides managerial, administrative, and confidential support to ensure smooth operation of the office and college functions.

Responsibilities include liaison across campus, budget preparation, report preparation, office management, staff supervision, and coordinating schedules and meetings.

Qualifications

• Associate degree or equivalent combination of education and experience in administrative fields.
• Proficiency with standard office software and MS Office suite.
• Ability to maintain confidentiality and manage diverse interactions.

Responsibilities

• Provide executive support to the EVP/CFO, ensuring smooth operation of the office.
• Coordinate schedules, meetings, and conferences with internal stakeholders.
• Prepare budgets, reports, and other documents as required.
• Oversee office management, staff supervision, and communications.
• Maintain professional conduct and confidentiality in all interactions.

Skills

PC proficiency

Secretarial practice

Office administration

Public contact skills

Confidentiality

Office environment organization

Interpersonal communication

Written communication

Microsoft Office

Education

Associate degree in Business or Office Administration

Tools

MS Office applications

Job description

Executive Assistant-Executive Vice President of Operations and Chief Financial Officer

About CT State

Connecticut State Community College (CT State)was launched on July 1, 2023, through the consolidation of Connecticut’s 12 community colleges. With campuses and satellite locations statewide, CT State serves all 169 towns and neighboring states. As the largest community college in New England, CT State is committed to providing high-quality, affordable, and accessible education that supports students’ academic, career, and personal success.

For more information about CT State Community College and the campus please visit Home - CT State

Position Details (Internal to CT State Employees Only)

Posted: November 5, 2026
Level: Professional 3
Employment Type: Management / Confidential
Hours: Full-time, 40 hours per week
Anticipated Start Date: December 2026
Work Location: CT State CC (185 Main Street New Britain, CT 06051)
Work Modality: On site; Position is not remote
Closing Date: Applications must be submitted by 5:00pm (EST) on Wednesday, November 18, 2026.

Position Summary

The Executive Assistant reports directly to and works under the direction of the Executive Vice President of Operations and Chief Financial Officer (EVP/CFO) providing him/her with managerial, administrative, professional, and confidential assistance as required to ensure the successful operation of the office and the college. Depending upon size, organizational structure and the stage of development of the college, the Executive Assistant may perform any combination of the functions described below.

Essential Duties and Responsibilities

Under the direction of the EVP/CFO, the Executive Assistant is responsible for effective performance in these essential duties:

• College and Intra-collegiate Liaison
• Personnel Functions
• Budget Preparation
• Report Preparation
• Technical Assistance
• Office Management and Organization
• Supervision of Office Staff
• Communications
• Coordination of schedules, meetings, conferences, etc.
• Special Assignments and Projects

This posting outlines qualifications, experience, and skills but is not limited to the full specifications in the official job description.

Minimum Qualifications

Associate’s degree in Business or Office Administration or related fieldor an equivalent combination of education and experience in administrative or executive secretarial fields.

Required Knowledge, Skills, and Abilities:

• Operation of personal computers using standard word processing and related office software
• Principles of secretarial practice with emphasis in quality production of correspondence and reports
• Office administration including materials and records organization, scheduling and operating efficiency
• Principles and methods of effective and cordial public contact and service;
• Proven history of strict confidentiality;
• Methods and techniques of operating in an office environment requiring organizational dignity.
• Ability to work effectively with individuals from diverse academic, socioeconomic, cultural, and ethnic backgrounds, including individuals with disabilities
• Excellent interpersonal, oral, and written communication skills
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams)

Salary and Benefits

• Salary $77,268 approximate annual

CT State offers a comprehensive benefits package, including:

• Generous leave policies
• Multiple retirement plan options
• Comprehensive health insurance choices
• Supplemental benefits for retirement and family protection
• Tuition reimbursement (if applicable)

For more information, visit: CSCU - Human Resources - Future Employees .Please refer to the CSCU - CSCU Executive Residency Requirements Policy , which applies to all positions classified as Management/Confidential at the Executive 1 level or higher.

Selection Process

After the closing date, applications will be reviewed by a selection committee. Candidates selected for further consideration will be those who best meet the minimum and preferred qualifications and who submitted all required materials by the deadline.

The selection process may include interviews and practical exercises (e.g., written, technical, or simulation exercises). Finalists will be recommended to the Hiring Manager for final selection.

Background Screening

Employment offers are contingent upon:

• Proof of eligibility to work under the Immigration Reform and Control Act (IRCA)
• Successful completion of a background check, including granting permission to contact current and previous employers for verification, reference checks, criminal history, and, when applicable, credit or driving history checks

CT State is committed to maintaining a safe campus community.

Equity Statement

Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Continuing Notice of Nondiscrimination

CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault, and/or traffickingor any other federal or state protected class in its employment, programs, and activities, unless theprovisionsofSection46a-80(b) or46a-81(b)of theConnecticutGeneral Statutes arecontrollingor there are bonafide occupational qualifications excluding personsin one oftheabove protectedgroups.

For information regarding the nondiscrimination, disability, and Title IX policies/procedures, contact [e-mail]

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.