Executive Assistant & Event Coordinator at Round the Bend Farm - South Dartmouth MA

Biodynamics; Dartmouth (MA); On-site; USD 41,184 - 50,336; Full time

Benefits offered by this job

403(b) pension plan with 10% employer contribution

Health & dental insurance

Fringe benefits including herbal apothecary and annual massage

Eligibility for housing on property

Job summary

A dedicated educational nonprofit in South Dartmouth, MA, is seeking an experienced Executive Assistant & Event Coordinator to support the Executive Director and manage special events. Responsibilities include administrative support, project management, and communication. Ideal candidates will have 1–2 years of relevant experience, strong organizational skills, and a commitment to sustainable living and community involvement. The role offers an annual salary starting at $45,760, comprehensive benefits, and a unique living environment on the farm.

Qualifications

• 1–2 years of non-profit or administrative experience, or equivalent self-learning.
• Commitment to RTB’s mission and health of soil, plants, animals, and people.
• Proficiency with Google Workspace and Microsoft Office.

Responsibilities

• Provide comprehensive administrative support to the Executive Director.
• Serve as project manager for special projects and events.
• Assist with program and grant writing.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Problem-solving

Flexibility

Tools

Google Workspace

Microsoft Office

Job description

Executive Assistant & Event Coordinator at Round the Bend Farm – South Dartmouth, MA.

Position Overview

Round the Bend Farm (RTB) is a 115‑acre working farm and educational nonprofit dedicated to restorative community, local food systems and sustainable living. This full‑time role supports the Executive Director and coordinates special events while embracing RTB’s mission of hope, abundance and inclusivity.

Responsibilities

• Provide comprehensive administrative support to the Executive Director, including calendar management, correspondence, reporting and project coordination.
• Serve as project manager for special projects and events (weddings, retreats, tours, educational workshops, board meetings, VIP visits) – create itineraries, manage spreadsheets, invoices, and day‑of event logistics.
• Assist with program and grant writing, appealing, e‑blasts, blogs, social media, and the annual report.
• Prepare routine correspondence, presentations, reports, and minutes for bi‑weekly team meetings and other gatherings.
• Maintain accurate file‑keeping systems on server and hard copies; keep binders for each RTB parcel.
• Conduct accounting tasks such as expense reconciliation, credit‑card reimbursements, and other financial records for the Executive Director.
• Participate in ongoing programs – support field‑trip planning, workshop preparation, and farm‑based education initiatives.
• Support a collaborative, inclusive workplace through household chores (e.g., watering plants, office cleaning, meal prep) and participation in monthly Open Farm Days (setup, breakdown, event attendance).
• Act independently, make deadlines, and provide solutions to everyday problems.
• Communicate effectively with the Executive Director and team, including telephone duties when required.

Qualifications

• 1–2 years of non‑profit or administrative experience, or equivalent self‑learning and motivation.
• Commitment to RTB’s mission and to the health of soil, plants, animals and people.
• Strong organizational skills, time management, multitasking, problem‑solving and flexible disposition.
• Excellent written and verbal communication; ability to accept direction and work with a diverse group.
• Proficiency with Google Workspace and Microsoft Office.
• Dependability, tidiness, maturity, self‑awareness, and a good sense of humor.
• Willingness to contribute to communal living chores and to collaborate on community projects.
• Preference for candidates with active interest in environmental and social justice issues related to local and global food systems.

Compensation

• Annual salary starting at $45,760 (approximately $22 per hour for 40 hours/week).
• Total compensation package estimated $64,000–$70,000 when including benefits and potential housing.

Benefits

• 403(b) pension plan with 10% employer contribution (fully vested immediately).
• Health & dental insurance covering 75% for the first three years, 100% thereafter.
• Life insurance $50,000, short‑term and long‑term disability (90‑day waiting period).
• Flexible Spending Account for health expenses.
• Thirteen paid holidays, 80 vacation hours, 56 wellness hours.
• Fringe benefits: herbal apothecary, supplements, sauna, annual massage, team celebrations, access to commercial kitchen, library, laundry.
• Housing: eligibility for a tiny house on RTB property (value $6,000–$12,000/year, not guaranteed).
• Paid weekday lunch break with farm‑produced meals.
• Sustainable living learning environment and beautiful live‑work setting.

Application Deadline

Applications accepted until 5 pm, Tuesday, May 5, 2026.

Round the Bend Farm is an Equal Opportunity Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.