Executive Assistant - Enterprise Technology

Dormont Manufacturing Co; United States; On-site; USD 51,500 - 68,900; Full time

Benefits offered by this job

Bonus and long-term incentives

Job summary

The Walt Disney Company in Orlando, FL is seeking an Executive Secretary to support up to four Directors within the Enterprise Technology team. This on-site role is ideal for an independent, problem-solving professional who thrives in a collaborative, strategic environment and aims to keep senior leaders organized.

You will manage calendars, travel, meetings, notes, and confidential correspondence, coordinate events, assist onboarding, and partner with other admins to keep the office running

Qualifications

• 3+ years of administrative support experience in a large organization.
• Proficient with Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Strong communication and confidentiality.
• Ability to manage competing priorities calmly.
• Excellent organizational skills and attention to detail.
• Tech-savvy and eager to learn.
• Proactive and flexible.

Responsibilities

• Manage executive calendars, meetings, travel, and expenses.
• Prepare executives for meetings and resolve scheduling conflicts.
• Coordinate logistics for team events and catering.
• Attend meetings, take notes, and track follow-ups.
• Handle confidential correspondence with discretion.
• Assist onboarding of new employees and introductions to the team.
• Collaborate with admin colleagues on office management.

Skills

Administrative support

Calendar management

Travel planning

Meeting coordination

Expense reporting

Microsoft Office

Communication skills

Organizational skills

Confidentiality

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Teams

Slack

SmartSheet

Zoom

Job description

About the Role & Team

As an Executive Secretary in the Enterprise Technology team at Disney Corporate, you will play a pivotal role in supporting up to four (4) Directors, ensuring the seamless operation of their daily activities. This early career position is perfect for an independent worker and problem‑solver who thrives in a collaborative, innovative, and strategic environment. Your contributions will be vital in maintaining the efficiency and effectiveness of our world‑class team, enabling the greatest storytellers to create unforgettable memories for millions of families globally.

This role sits in our Orlando, FL offices and this person is expected to be on site 4 days/week.

What You Will Do

• Manage all administrative responsibilities for your executives, including calendar management, meeting coordination, travel planning, and expense report processing.
• Ensure executives are well‑prepared for meetings and events by proactively reviewing schedules and resolving conflicts.
• Coordinate logistics for team project events and smaller team celebrations, including travel arrangements, meeting rooms, and catering.
• Attend meetings, take notes, and coordinate follow‑up action items.
• Handle confidential correspondence and information with discretion.
• Assist with onboarding new employees, providing a friendly and informative introduction to the team.
• Collaborate with other administrative professionals to manage office supplies and other office management duties.

Skillset and Qualification Required

• Minimum 3 years of experience in an administrative role supporting a large organization.
• Strong proficiency with Microsoft Office programs (Outlook, PowerPoint, Word, Excel).
• Effective communication skills, including professional handling of communications across all platforms.
• Ability to handle multiple competing priorities and last‑minute changes with a calm demeanor.
• Excellent organizational skills and attention to detail.
• Ability to maintain absolute confidentiality.
• Tech‑savvy and willing to learn new skills.
• Proactive, resourceful, flexible, and responsible.

Preferred Qualifications & Experience

• Experience supporting individuals at the Executive level.
• Experience with Microsoft Teams, Slack, SmartSheet, Zoom.
• Experience at The Walt Disney Company.
• Good knowledge of information technology and/or the technology industry landscape.

Education

• High school diploma or equivalent.

The hiring range for this position in Orlando, FL is $51,500.00 to $68,900.00 per year based on a 40‑hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job‑related knowledge, skills, and experience among other factors. A bonus and/or long‑term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.