Executive Assistant - Engineering Services - Morristown, Holmdel, NJ or Akron, OH

FirstEnergy; Akron (OH); On-site; USD 85,000 - 110,000; Full time

Job summary

FirstEnergy in Akron, Ohio is seeking an experienced Executive Assistant to support a senior leader, managing complex calendars, travel logistics, correspondence, and confidential communications with discretion and professionalism.

You will prepare and edit documents and presentations, coordinate with internal teams and external partners, and ensure timely follow-up to enable strategic decision-making in a fast-paced corporate environment.

Qualifications

• High school diploma or GED required.
• Minimum 10 years’ comparable work experience, including experience providing support to C-level executives.
• Must pass company SASS test.
• Expert proficiency with Microsoft Office and Outlook Email and Calendaring; ability to design and edit graphic presentations and materials.
• Excellent verbal and written communication and time management skills; proven ability to meet deadlines.
• Exceptional organizational skills and impeccable attention to detail.
• Ability to maintain a high level of integrity and discretion in handling confidential information.

Responsibilities

• Demonstrating a solid commitment to all aspects of safety including maintaining a safe workplace for coworkers.
• Providing sophisticated calendar and travel management; prioritizing inquiries and requests, while troubleshooting conflicts; making judgments and recommendations to ensure effective day to day scheduling.
• Completing a broad variety of administrative tasks that facilitate the president’s ability to effectively lead the organization, including collecting and preparing information for meetings, composing and preparing correspondence, designing and producing complex documents, reports, and presentations, managing contact lists, making travel arrangements, completing expense and mileage reports, and completing special projects as assigned.
• Serving as the primary point of contact with other FirstEnergy executives, for internal and external stakeholders, and for external visitors, including matters of a highly confidential or critical nature.
• Keeping the senior leader well informed of upcoming commitments and responsibilities, following up appropriately.
• Effectively managing the senior leader’s time by reading, researching, collecting and analyzing information as needed, in advance.
• Maintaining discretion and confidentiality.
• Maintaining a well-organized filing system for key materials and reports (electronic and hard copy).

Skills

Executive support

Discretion

Time management

Organizational skills

Communication

Relationship management

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

FirstEnergy at a Glance

We are a forward-thinking electric utility powered by a diverse team of employees committed to making customers’ lives brighter, the environment better and our communities stronger.

Job Description

FirstEnergy (NYSE: FE) is dedicated to integrity, safety, reliability and operational excellence. Headquartered in Akron, Ohio, FirstEnergy includes one of the nation's largest investor-owned electric systems, more than 24,000 miles of transmission lines that connect the Midwest and Mid-Atlantic regions, and a regulated generating fleet with a total capacity of more than 3,500 megawatts.

About The Opportunity

This is an open position with FirstEnergy Service Co., a subsidiary of FirstEnergy Corp.

This will be an ON-SITE position located at Morristown, Holmdel, NJ or Akron, OH

Responsibilities Include

• Demonstrating a solid commitment to all aspects of safety including maintaining a safe workplace for coworkers
• Providing sophisticated calendar and travel management. Prioritizing inquiries and requests, while troubleshooting conflicts; making judgments and recommendations to ensure effective day to day scheduling
• Completing a broad variety of administrative tasks that facilitate the president’s ability to effectively lead the organization, including collecting and preparing information for meetings, composing and preparing correspondence, designing and producing complex documents, reports, and presentations, managing contact lists, making travel arrangements, completing expense and mileage reports, and completing special projects as assigned
• Serving as the primary point of contact with other FirstEnergy executives, for internal and external stakeholders, and for external visitors, including matters of a highly confidential or critical nature. Researching and prioritizing before determining the appropriate course of action, referral, or response. Exercising judgment to reflect the senior leader’s style and organization policy. Communicating directly, on behalf of the senior leader, and responding to emails, texts, phone calls outside of normal business hours, as needed
• Keeping the senior leader well informed of upcoming commitments and responsibilities, following up appropriately
• Effectively managing the senior leader’s time by reading, researching, collecting and analyzing information as needed, in advance
• Maintaining discretion and confidentiality. Managing information and materials of a sensitive or confidential nature
• Maintaining a well-organized filing system for key materials and reports (electronic and hard copy)
• Using excellent communication skills with good judgment
• Anticipating needs and delivering results consistently
• Displaying excellent teamwork while working with other assistants and employees
• Supporting other executives from time to time
• Assisting with other duties and responsibilities as assigned

Qualifications Include

• High school diploma or GED required
• Minimum 10 years’ comparable work experience required, including experience providing support to C-level executive
• Must pass company Support and Administrative Selection System (SASS) test
• Expert proficiency with Microsoft Office and Outlook Email and Calendaring; ability to design and edit graphic presentations and materials
• Excellent verbal and written communication and time management skills; proven ability to meet deadlines. Make appropriate, informed decisions regarding priorities and available time
• Exceptional organizational skills and impeccable attention to detail
• Must demonstrate a commitment to performance excellence
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Demonstrate a questioning attitude to continue to learn, produce results, and strengthen existing relationships
• Model active learning through continuing to develop breadth of knowledge, skills, and perspective
• Must demonstrate business acumen – have the ability to decipher priorities and make sound judgment calls
• High degree of professionalism and confidence in dealing with diverse groups of people, including Board members, senior executives, staff, employees, community leaders, customers and other external parties
• Demonstrate a team oriented and collaborative approach to work
• Ability to think creatively and with a sense of urgency to situations and events that require quick response or turnaround
• Ability to function well in a high-paced environment and switch gears at a moment’s notice
• Must have the ability to deliver quality, accurate work within established deadlines
• Excellent interpersonal skills and the ability to build relationships with stakeholders, including all levels of employees, customers and external partners
• Exceptional teamwork skills
• Strong verbal and written communication skills
• Ability to independently prioritize workloads, meet deadlines and work in pressure situations
• Ability to work in a fast-paced environment, yet maintain a continued focus on the details required to perform the essential functions of the job
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Proven ability to handle a high degree of confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Excellent customer service skills
• Ability to effectively build relationships and maintain positive interactions with all levels of employees
• Ability to maintain a high degree of confidentiality
• Ability to work independently on special assignments as directed by management
• Ability to make recommendations for process improvements, as necessary

EEI Testing

We administer selection tests for a variety of positions. The required tests have been developed by the Edison Electric Institute (EEI), a trade association of investor-owned electric utility companies. We strongly encourage potential employees to review all information, including the sample test brochures, and to use the available practice tests before taking the actual tests. Click this link to access the practice tests. You will be prompted for a name and password. Use firstenergy for both.

https://secure.eei.org/eeitests/onlineproducts/Login.aspx

Benefits, Compensation & Workforce Diversity

At FirstEnergy, employees are key to our success. We depend on their talents to meet the challenges of our changing business environment. We are committed to rewarding individual and team efforts through our total rewards philosophy which includes competitive pay plus incentive compensation, a company-sponsored pension plan, 401(k) savings plan with matching employer contribution, a choice of medical, prescription drug, dental, vision, and life insurance programs, as well as skills development training with tuition reimbursement. Please visit our website at www.firstenergycorp.com to learn more about all our employee rewards programs. FirstEnergy proudly supports workforce diversity. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. No recruiters or agencies without a previously signed contract. Unable to sponsor or transfer H-1B visas currently.

Safety

Safety is a core value for FirstEnergy and is essential to all our business activities. We ensure employees have the tools, information, and processes to perform their duties in a manner that assures safety for themselves, their co-workers, our customers and the public. Our goals are to provide a safe work environment, to maintain an accident-free, injury-free workplace, and to promote and maintain public safety. To meet these goals, we dedicate ourselves to achieving world-class safety standards.

FirstEnergy Human Resources Team