Executive Assistant - Engineering Principal Associate Director’s Office - Active Security Clear[...]

Lawrence Livermore National Laboratory; Livermore (CA); Hybrid; USD 95,000 - 116,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Lawrence Livermore National Laboratory (LLNL) seeks an Executive Assistant for the Engineering Principal Associate Director’s Office with a DOE Q or higher clearance. You will manage calendars, coordinate complex travel, and support senior leaders, interfacing with internal and external stakeholders including government officials.

The role blends administrative excellence with evolving AI-assisted processes.

Qualifications

• Active DOE Q-level clearance or top-secret clearance (federal background required).
• Experience supporting senior management, including coordinating/admin projects.
• Advanced executive assistant skills with fast, accurate keyboarding and excellent grammar/editing.
• Ability to handle sensitive information with judgment and discretion.

Responsibilities

• Manage PDPAD/DPAD calendars and high-level meetings, including on-site and off-site scheduling.
• Prepare concise summaries from weekly recordings and distribute to senior leadership.
• Review PAD documents for completeness and draft management correspondence.

Skills

Executive support to senior management

Calendar management

Travel coordination

Communication skills

AI tools experience

Discretion with sensitive information

Tools

TIME

LEAP

LAPIS

LTRAIN

Cliqbook

ePay

eCaps

FTS

Outlook

SharePoint

MS Teams

Webex

Job description

Executive Assistant - Engineering Principal Associate Director’s Office - Active Security Clearance Required

Associate | Full-time
Administrative | Livermore, CA | 08/25/2026
Reference #: REF8726V
Job Code: A03.2 Executive Assistant 2
Organization: Engineering
Position Type: Career Indefinite
Security Clearance: Anticipated DOE Q clearance (requires U.S. citizenship and a federal background investigation)
Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
Medical Exam: Not applicable

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

Job Description

We have an opening for an Executive Assistant. You will perform a full range of advanced, complex, diverse, and sensitive administrative duties in support of the Principal Deputy Principal Associate Directors (PDPADs), Deputy Principal Associate Directors (DPAD), and supporting staff, including managing complex calendars, coordinating high-level meetings and communications, overseeing the PAD signature process, arranging extensive travel, and driving operational efficiency through AI tools and emerging technologies. You will serve as a direct point-of-contact for the PDPAD, DPADs, and senior leaders, interfacing with senior-level internal and external personnel, including government officials, to exchange, gather, and disseminate information. This position is in the Engineering Principal Associate Director's Office (PADO).

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.

You will

• Represent the Principal Associate Director’s Office (PADO) in daily administrative matters, clarifying, coordinating, communicating, and disseminating information on behalf of the PAD, and serve as an additional administrative point-of-contact for the Directorate; interact with all levels, both internal and external personnel, to achieve Directorate goals.
• Organize, prioritize, and coordinate the engineering senior leaders’ complex calendars with authority to commit time; coordinate scheduling of intricate meetings both on-site and off-site.
• Research, analyze, prepare, and assemble information and data from multiple sources; coordinate findings and other information with senior-level staff, both internal and external to the Laboratory; review weekly Webex meeting recordings, identify key discussion points, decisions, and action items, and prepare and distribute concise summaries to senior leadership.
• Review documents submitted for PAD signature for completeness and accuracy, as well as compose correspondence for management including sensitive personnel information, reports, agendas, and memoranda.
• Arrange/coordinate domestic and foreign travel for senior leaders which may include special and extensive requirements.
• Review and answer mail and inquiries on own initiative and determine if executive action is required. Refer matters to appropriate parties for action and follow up to ensure proper and timely disposition; screen calls and visitors, respond to questions, resolve administrative issues, and assist and back up other administrative personnel in the PAD office.
• Provide input to administrative practices and procedures to increase effectiveness.
• Perform other duties as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Experience providing support to senior management, including coordinating and leading administrative projects.
• Advanced executive assistant skills and experience including fast, accurate keyboarding and excellent grammar, proofreading, and editing skills; demonstrated advanced level ability using personal computers and associated software.
• Experience effectively utilizing judgment and discretion when handling sensitive issues.
• Demonstrated problem-solving and decision-making skills necessary to independently recommend appropriate actions and solutions.
• Demonstrated organizational skills, attention to detail, accuracy, flexibility, ability to prioritize multiple and complex tasks, and ability to work under time constraints to meet short deadlines with frequent interruptions.
• Advanced communication and interpersonal skills to effectively interact and represent the PDPAD and Directorate Office with all levels of management, both internal and external to the Laboratory.

Qualifications We Desire

• Experience with LLNL systems: TIME, LEAP, LAPIS, LTRAIN, Cliqbook, ePay, eCaps, and FTS.
• Experience using Outlook, SharePoint, MS Teams, and Webex.
• Experience using AI tools to improve productivity, analyze information, automate routine tasks, or support decision-making.
• Experience working in a classified environment.
• Broad knowledge of Laboratory mission, business, and operations.

Pay Range

$94,560 - $115,778 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Additional Information

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026Best Places to Work by Glassdoor!
• Flexible schedules (*depending on project needs)

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile deviceyou must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .

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