Outreach & Events Coordinator - Active Clearance Required

LLNL; Livermore (CA); Hybrid; USD 95,000 - 139,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Lawrence Livermore National Laboratory (LLNL) is seeking an Outreach & Events Coordinator to plan and execute engagement events in the Academic Engagement Office. The role requires coordinating visits, posters, symposia, and outreach activities with internal and external stakeholders.

A hybrid work arrangement is available and an active DOE Q or Top Secret clearance is required. You will report to the DDST Administrator and interact with senior managers, academia, and partners to deliver timely,

Qualifications

• Active DOE Q clearance or Top Secret clearance required.
• Experience coordinating events, visits, and outreach activities.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to lift and carry 20 pounds and manage event materials.

Responsibilities

• Lead administrative, operational, and project coordination for events, outreach activities, visits, meetings, and related AEO initiatives.
• Coordinate the Institutional Postdoc Poster Symposium and Research SLAM from invitation to day‑of activities.
• Manage university visits, postdoc engagement activities, and high‑visibility institutional events with logistics and materials.
• Coordinate the Lawrence Fellowship annual process and lifecycle.
• Prepare communications materials and distribute announcements, flyers, and signage.
• Develop agendas, planning materials, and timelines for visits and events with senior management input.

Skills

Event planning

Project coordination

Communication

Microsoft Office

Stakeholder management

Education

Associate’s degree in business

Tools

VTS

LEAP

Cvent

WebEx/Zoom/Teams

Job description

Outreach & Events Coordinator - Active Clearance Required

• Full-time
• Organization: Office of the Director
• Category: Business Operations
• Job Code 2: A01.3 Business Operations Spec 3
• Employee Referral Bonus: Not applicable
• Job Code 1: A01.2 Business Operations Spec 2
• Pre-Employment Drug Test: Required for external applicant(s) selected for this position (includes testing for use of marijuana)
• Pre-Placement Medical Exam: A job-related pre-placement medical examination may be required
• Security Clearance: Active DOE Q clearance (or active Top Secret clearance)

Join us and make YOUR mark on the World!

Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability.

Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact.

We're looking for aan Events & Outreach Coordinatorto work in a dynamic and fast‑paced environment within the Academic Engagement Office (AEO). You will be responsible for planning and executing engagement events, outreach activities, visits, and meetings. You will coordinate multiple assignments, track actions and deliverables, respond to inquiries, and work with internal and external stakeholders to support timely execution of activities. You will frequently interact with senior managers within the Office of the Deputy Director for Science and Technology (DDST), academia, and other key stakeholders. This role requires the ability to manage multiple active projects simultaneously, exercise sound judgment in prioritizing work, and communicate project status clearly and effectively to stakeholders.You will report to the DDST Administrator.

This position offers a hybrid schedule, blending in‑person and virtual presence. You will have the flexibility to work from home one or more days per week, based on business needs.

This position will be filled at eitherlevel based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

You will

• Lead administrative, operational, and project coordination for events, outreach activities, visits, meetings, and related AEO initiatives, including tracking requests, action items, schedules, logistics, and follow‑up.
• Lead the coordination and execution of the Institutional Postdoc Poster Symposium and Research SLAM, including all aspects of the participant and visitor experience from invite through day‑of event activities.
• Coordinate university visits, postdoc engagement activities, and high‑visibility internal institutional events, including logistics, schedules, materials, badging, audiovisual readiness, and follow‑up.
• Coordinate the Lawrence Fellowship annual process and lifecycle.
• Support preparation and distribution of communications products, including email announcements, flyers, signage, event promotions, and related materials.
• Independently coordinate information, respond to inquiries, and prepare schedules, reports, correspondence, planning materials, and related documentation.
• Support development of draft agendas, planning materials, and coordination timelines for visits, meetings, events, and reviews; work with senior management and stakeholders to gather inputand ensure materials are complete and timely.
• Perform other duties as assigned.

Additional job responsibilities, at the A01.3 level

• Coordinate complex administrative and operational activities in support of events, outreach efforts, and visits, including development of schedules, tracking tools, planning materials, and status updates for management.
• Research, coordinate, and help resolve complex administrative, event, visit, and outreach issues; serve as a primary point of contact to ensure actions are tracked and appropriately handled.
• Provide input on budgets and resource planning related to events, meetings, visits, outreach activities, and associated support needs.
• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
• Experience providing administrative, operational, or project coordination support for areas such as outreach, events, meetings, and visits.
• Experience leading and coordinating workflows, action items, requests, and deliverables in a dynamic environment.
• Experience supporting communications materials and distribution process.
• Experience coordinating meetings, seminars, events, or visit logistics, including scheduling, facility preparation, presentation materials, audiovisual support, and follow‑up.
• Demonstrated ability to independently prioritize and manage multiple complex and frequently shifting assignments, assess and resolve issues, exercise sound judgment, and implement effective solutions.
• Advanced computer skills in Microsoft Office applications, including preparation of spreadsheets, reports, presentations, correspondence.
• Excellent interpersonal, verbal, and written communication skills, with strong customer service skills and the ability to work effectively with a wide range of stakeholders.
• Ability to lift and carry 20 pounds which includes event supplies and materials; push and pull carts of supplies, catering, and the like.

Additional qualifications at the A01.3 level

• Associate’s degree in a business-related field, or equivalent combination of significantexperience and education in a related area.
• Experience coordinating high-visibility events, employee engagement activities, outreach programs, visits, workshops, conferences, or special events.
• Experience leading and coordinating complex projects and events with multiple stakeholders, including developing schedules and workflows, tracking deliverables, managing competing priorities, and ensuring timely communication of project status, budget, risks, and next steps to management and partners.
• Experience measuring project or operational results, gathering and incorporating stakeholder feedback, and using lessons learned to improve planning, deliverables, and overall effectiveness.
• Significant experience working closely with and representing senior management or executives to diverse internal and external contacts, and communicating management direction clearly, diplomatically, and effectively.

Qualifications We Desire

• Broad institutional knowledge of the Laboratory, its programs, and organizational structure.
• Experience working with the LLNL Protocol Office and other high‑visibility institutional partners.
• Proficiency with LLNL standard software and systems used to support visits, meetings, and events, such as the Visitor Tracking System (VTS), Livermore Electronic Access Portal (LEAP), catering, Foreign Travel System (FTS), Cvent, WebEx, Zoom, and Teams.

Pay Range

$94,560 - $115,728 Annually for the A01.2 level

$113,400 - $138,888 Annually for the A01.3 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2026Best Places to Work by Glassdoor!
• Flexible schedules (*depending on project needs)

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

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