Executive Assistant, E3

Western Governors University; Salt Lake City (UT); On-site; USD 68,000 - 103,000; Full time

Benefits offered by this job

Bonuses

Health benefits

Tuition discount

Flexible PTO

Parental leave

Job summary

Western Governors University in Salt Lake City seeks an Executive Assistant, E3, to support the Vice Presidents of University Technology and Student Experience. You’ll manage calendars, coordinate meetings, draft communications, and handle travel and expense reporting with discretion.

The role requires an Associate’s degree and 4 years of related experience. You’ll work across two leadership teams, oversee confidential information, and help shape day-to-day operations while ensuring smooth,

Qualifications

• Associate degree and 4+ years of related experience.
• Excellent calendar management and communication skills.
• Strong discretion with confidential information.
• Ability to work across two executive leaders and teams.

Responsibilities

• Manage two executives' calendars and meetings; anticipate needs and prepare in advance.
• Draft correspondence, reports, presentations, and speeches with precision.
• Coordinate domestic and international travel end to end and process expense reports.
• Monitor office budgets and corporate card transactions; assist with reimbursements.
• Support strategic projects by researching data and surfacing trends for fast decisions.

Skills

Calendar management

Communication

Data analytics

Travel coordination

Discretion

Office software

Education

Associate’s degree

Tools

Microsoft Office Suite

Job description

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:Grade: Professional 307Pay Range: $68,300.00 - $102,500.00Job DescriptionThe Executive Assistant, E3, reports to executive leaders at the Vice President level and is critical in supporting senior leadership administrative functions over large departments or functional areas. This position requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and must exercise a high level of confidentiality and diplomacy as a representative of the university.Executive Assistant 3Supporting the VP of University Technology & the VP of Student ExperienceYou’re the executive assistant leaders can’t imagine working without. You see problems three steps before they land, keep complex calendars running like clockwork, and handle sensitive matters with total poise. At WGU, you’ll bring that talent to two of the university’s most forward-thinking teams, where new ideas move from whiteboard to reality fast and every day looks a little different.Two VPs. Two innovation engines. 200,000+ students.You’ll partner with the Vice President of University Technology and the Vice President of Student Experience, two leaders whose decisions shape how every WGU student learns, connects, and succeeds. It’s rare access to the strategy behind a university of this scale, and the chance to see your work ripple out to students across the country.What You’ll OwnTwo executive calendars. Orchestrate scheduling, meetings, and priorities for both VPs, anticipating what each engagement needs so your leaders always walk in prepared.The front door. Serve as the trusted liaison to university leadership, faculty, staff, students, and external partners, representing WGU with polish and diplomacy.Meetings and events that deliver. Plan meetings, conferences, and special events; build agendas, capture minutes, and drive action items to done.Communications with impact. Manage incoming and outgoing communications and draft correspondence, reports, presentations, and speeches with precision.Seamless travel. Arrange domestic and international travel end to end, from flights and itineraries to policy-compliant expense reports.Budget and expenses. Help monitor office budgets, track financial transactions, and own expense reporting for corporate cards and leadership spend.Strategic projects. Research, pull data, and surface trends that help your VPs make smart, fast decisions.Smooth operations. Keep files, confidential information, and day-to-day office operations organized and running without a hitch.What You BringAssociate’s degree and 4 years of related experience. Equivalent experience may substitute for the degree (generally 1 year of experience per 1 year of education, at the hiring manager’s discretion).Unshakable discretion and maturity with confidential information.Exceptional organization, attention to detail, and follow-through across competing, deadline-driven priorities.Strong written and verbal communication, with the confidence to run with minimal supervision.Comfort working with data and analytics to spot trends.Proficiency in Microsoft Office Suite.Flexibility to work extended hours when priorities call for it.Ready to do career-defining work at the intersection of technology and student success? We’d love to meet you.Minimum Qualifications- Associate's Degree- 4 years of related experience- Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally, equivalent relevant experience is defined as 1 year of experience for 1 year of education and is the discretion of the hiring manager.Travel: This position requires occasional travel of up to 10%, including required attendance at designated company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.#LI-ML3#LI-INOFFICEPosition & Application DetailsFull-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.Additional InformationDisclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at [e-mail] Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.