Executive Assistant, E3

WGU; Salt Lake City (UT); On-site; USD 68,000 - 103,000; Full time

Job summary

WGU seeks an Executive Assistant 3 to support two VPs in University Technology and Student Experience. You will manage calendars, coordinate meetings, and handle confidential information with discretion.

In this role, you will arrange travel, track budgets, draft communications, and contribute to strategic projects. You’ll interact with leaders, faculty, staff, students, and external partners across the university, delivering high-impact support day-to-day.

Qualifications

• Associate's degree and 4 years of related experience.
• Equivalent experience may substitute degree.
• Discretion with confidential information.
• Exceptional organization and attention to detail.
• Strong written and verbal communication.
• Comfort with data and analytics to spot trends.
• Proficiency in Microsoft Office Suite.
• Flexibility to work extended hours.
• Ready to work at the intersection of technology and student success.

Responsibilities

• Two executive calendars: manage calendars and priorities for both VPs.
• Serve as trusted liaison to university leadership, faculty, staff, students, and partners.
• Plan meetings, conferences, and events; build agendas and minutes.
• Draft correspondence, reports, presentations, and speeches.
• Arrange domestic and international travel end-to-end.
• Monitor budgets and expenses; manage corporate card spend.
• Research and surface trends to support decisions.
• Keep files and day-to-day operations organized.

Skills

Discretion

Organization

Communication

Data analytics

Travel coordination

Education

Associate's degree

Tools

Microsoft Office Suite

Job description

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Professional 307

Pay Range: $68,300.00 - $102,500.00

Job Description

The Executive Assistant, E3, reports to executive leaders at the Vice President level and is critical in supporting senior leadership administrative functions over large departments or functional areas. This position requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and must exercise a high level of confidentiality and diplomacy as a representative of the university.

Executive Assistant 3

Supporting the VP of University Technology & the VP of Student Experience

You're the executive assistant leaders can't imagine working without. You see problems three steps before they land, keep complex calendars running like clockwork, and handle sensitive matters with total poise. At WGU, you'll bring that talent to two of the university's most forward-thinking teams, where new ideas move from whiteboard to reality fast and every day looks a little different.

Two VPs. Two innovation engines. 200,000+ students.

You'll partner with the Vice President of University Technology and the Vice President of Student Experience, two leaders whose decisions shape how every WGU student learns, connects, and succeeds. It's rare access to the strategy behind a university of this scale, and the chance to see your work ripple out to students across the country.

What You'll Own

Two executive calendars. Orchestrate scheduling, meetings, and priorities for both VPs, anticipating what each engagement needs so your leaders always walk in prepared.

The front door. Serve as the trusted liaison to university leadership, faculty, staff, students, external partners, and symbol ?

Meetings and events that deliver. Plan meetings, conferences, and special events; build agendas, capture minutes, and drive action items to done.

Communications with impact. Manage incoming and outgoing communications and draft correspondence, reports, presentations, and speeches with precision.

Seamless travel. Arrange domestic and international travel end to end, from flights and itineraries to policy-compliant expense reports.

Budget and expenses. Help monitor office budgets, track financial transactions, and own expense reporting for corporate cards and leadership spend.

Strategic projects. Research, pull data, and surface trends that help your VPs make smart, fast decisions.

Smooth operations. Keep files, confidential information, and day-to-day office operations organized and running without a hitch.

What You Bring

Associate's degree and 4 years of related experience. Equivalent experience may substitute for the degree (generally 1 year of experience per 1 year of education, at the hiring manager's discretion).

Unshakable discretion and maturity with confidential information.

Exceptional organization, attention to detail, and follow-through across competing, deadline-driven priorities.

Strong written and verbal communication, with the confidence to run with minimal supervision.

Comfort working with data and analytics to spot trends.

Proficiency in Microsoft Office Suite.

Flexibility to work extended hours when priorities call for it.

Ready to do career-defining work at the intersection of technology and student success? We'd love to meet you.

Minimum Qualifications

• Associate's Degree
• 4 years of related experience
• Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally, equivalent relevant experience is defined as 1 year of exper