Executive Assistant, Drones Engineering Team, Prime Air

Amazon; Washington (District of Columbia); On-site; USD 66,000 - 143,000; Full time

Job summary

An innovative organization is seeking a proactive Executive Assistant to support directors in a dynamic environment. This role involves managing complex calendars, organizing events, and coordinating travel for the Prime Air team. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and maintain professionalism while handling confidential information. With a focus on driving efficiency and fostering a positive team culture, this position offers a chance to be part of a groundbreaking team that is revolutionizing delivery solutions. If you're ready to contribute to an exciting mission, this opportunity is perfect for you.

Benefits

Gym access

Dedicated parking garage

Coffee shop

Café

Employee benefits

Qualifications

• 5+ years of senior level leadership support or 3+ years at Amazon.
• Experience with Microsoft Office products is essential.

Responsibilities

• Manage complex calendars and travel arrangements for executives.
• Coordinate team activities and ensure timely task completion.

Skills

Leadership Support

Problem Solving

Communication Skills

Event Planning

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

Job ID: 2877114 | Amazon.com Services LLC

The Worldwide Amazon Stores Organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Prime Air team in Seattle, Washington.

How do you get items to customers quickly, cost-effectively, and—most importantly—safely, in less than an hour? And how do you do it in a way that can scale? Our teams of hundreds of scientists, engineers, aerospace professionals, and futurists have been working hard to do just that! We are delivering to customers and are excited for what’s to come. Check out more information about Prime Air on the About Amazon blog (https://www.aboutamazon.com/news/transportation/amazon-prime-air-delivery-drone-reveal-photos).

If you are seeking an iterative environment where you can drive innovation, apply state-of-the-art technologies to solve real-world delivery challenges, and provide benefits to customers, Prime Air is the place for you.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Key job responsibilities

1. Management of complex calendar and scheduling to support teams in multiple locations
2. Manage domestic and international travel
3. Manage expense report coordination and submission
4. Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
5. Ensure the timely completion of critical tasks and follow up on outstanding matters as a liaison for direct reports
6. Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
7. Help to develop & maintain new mechanisms within the team
8. Have fun at work and help others do the same

A day in the life

The successful candidate must be able to communicate well with a positive team environment and take swift, effective action whilst proactively solving complex problems with little to no guidance. The position requires the ability to work successfully within a fast-paced team environment, build effective working relationships, maintain a comprehensive awareness of the organization and become the “go-to” person for support activities. Ability to handle confidential information and maintaining professionalism in dealing with Leadership Team Members.

We have a great location south of downtown Seattle — a fantastic facility, gym, dedicated parking garage with no fees, coffee shop, and cafe.

BASIC QUALIFICATIONS

1. 5+ years of senior level leadership support, or 3+ years of Amazon experience
2. High school or equivalent diploma
3. Experience with Microsoft Office products and applications

PREFERRED QUALIFICATIONS

1. Experience leading process improvements
2. Experience in a fast-paced, high-tech company
3. Experience designing processes to maximize efficiency

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.

Posted: January 22, 2025 (Updated about 3 hours ago)