Executive Assistant (District Attorney's Office)

Clackamas County; Oregon City (OR); On-site; USD 70,000 - 94,000; Full time

Job summary

Clackamas County District Attorney’s Office is seeking an Executive Assistant to provide high-level confidential administrative support to the District Attorney and Management Team, manage calendars, coordinate travel, and support human resources processes. The role emphasizes discretion, organization, and exceptional customer service to public and internal stakeholders.

Ideal candidates will be highly organized, communicative, and able to handle sensitive information, with experience in a

Qualifications

• A minimum of two years of relevant administrative or executive support experience
• Experience handling confidential and sensitive information
• Managing calendars, scheduling, and coordinating travel
• Drafting, proofing, and preparing documents and correspondence
• Communicating effectively with multiple audiences
• Tracking timelines and projects
• Taking thorough notes in meetings and publishing for others to reference
• Researching information, tracking, compiling, and monitoring data
• Providing excellent customer service to internal and external stakeholders
• Experience using Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook in a professional environment
• Demonstrated ability to prioritize and manage multiple responsibilities concurrently

Responsibilities

• Provides administrative support to the District Attorney and elected officials
• Manages DA calendar and coordinates appointments, meetings, events, conferences, and travel
• Responds to inquiries from the public and partner agencies on behalf of the DA
• Maintains office supplies and coordinates travel for participants and staff
• Supports budget processes and financial records and ensures compliance with regulations
• Handles confidential matters including personnel actions and investigations and supports HR processes

Skills

Strong communication

Business writing

Convey complex info

Organized

Time management

Confidentiality

Professional ethics

Interpersonal skills

Multi-tasking

Initiative

Customer service

MS Office

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, October 14th, 2026.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

COMPENSATION

Annual Pay Range: $69,936.12 - $94,414.29

Hourly Pay Range: $33.623137 - $45.391484

Salary offers will be made within the posted pay range and will be based on candidate's experience (paid or unpaid) that is directly relevant to the position.

JOB DETAILS AND QUALIFICATIONS

• Are you a strong communicator with exceptional business writing skills and ability to convey complex information clearly?
• Do you thrive in a fast-paced, continuously evolving environment?
• Are you exceptionally organized with outstanding time management skills?
• Are you committed to maintaining confidentiality when dealing with sensitive issues?
• Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty, and objectivity?

If you answered “yes” to the questions above, we want you to join our team as an Executive Assistant at the Clackamas County District Attorney’s Office. If selected for this position, you will provide high level confidential administrative support to the District Attorney and Management Team, as well as perform operational and case management support functions. This position involves managing a wide range of complex, sensitive, and confidential matters. Key responsibilities include calendar management, travel coordination, workforce administration, financing processing, and other operational support activities. You will also provide exceptional customer service to members of the public, partner agencies, elected officials, and internal employees. Additionally, you will support employee relations and human resources activities, including coordinating and assisting with personnel processes within the department. Your work will help ensure the office operates efficiently and delivers responsive, professional service. The most competitive candidates will have strong interpersonal and communication skills, experience handling highly confidential and sensitive matters, are highly organized, detail-oriented, resourceful, team-focused, and able to take initiative, multi-task and shift priorities frequently in a fast paced work environment.

As an employee of the Clackamas County District Attorney's office, which plays a role in providing justice and upholding the rule of law, you are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department.

Clackamas County District Attorney’s Office is an Oregon Top Workplace 2024

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of two (2) years of relevant administrative or executive support experience including:
• Working with confidential and sensitive information and documents
• Managing calendars, scheduling, and coordinating travel
• Drafting, proofing, and preparing documents and correspondence
• Communicating effectively with multiple audiences
• Tracking timelines and projects
• Taking thorough notes in meetings and publishing for others to reference
• Researching information, tracking, compiling, and monitoring data, and/or maintaining records
• Providing excellent customer service to internal and external stakeholders
• Experience using Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook in a professional environment
• Demonstrated ability to appropriately prioritize and manage a variety of responsibilities concurrently, including coordinating multiple projects in a fast-paced environment with minimal direction

Preferred Qualifications/ Transferrable Skills:*

• At least two (2) years of relevant experience providing administrative or executive support in a legal office setting
• Experience coordinating, processing and tracking financial transactions
• Experience assisting with human resources processes
• Experience working with elected officials
• Project management experience
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint and Outlook

Pre-Employment Requirements:

• Must pass post-offer, pre-employment drug test.
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

Learn more about the County's drug testing policy

Learn more about the County's driving policy

*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include, but are not limited to:

• Provides administrative support and assistance to elected District Attorney. Represents the District Attorney at conferences and meetings. Gathers data, drafts/edits reports, and presents findings and recommendations in support of operational planning. Manages DA calendar and organizes, coordinates, and plans appointments, meetings, events, conferences, and travel. Responds to inquiries on behalf of the DA from the public, partner agencies, elected officials, and others.
• Provides operational support to the District Attorney's Office. Orders and organizes office supplies, maintains office supply inventory, reports facility and technology issues, makes travel arrangements for case participants and employees, and other assigned operations duties.
• Provides a high level of customer service to internal and external customers. Prioritizes and summarizes critical or urgent issues directed to the executive and directs inquiries from the public, employees, management, and other staff to appropriate individuals other than the executive. Conducts follow-up investigations on unresolved complaints, independently prioritizes and triages workload.
• Assists with creating and managing department budget. Carries out financial duties such as purchasing, reconciling P-Card transactions, processing payments, issuing checks, and managing internal financial records. Maintains compliance with established budgetary and operational regulations and guidelines.
• Provides administrative support to management for processes involving sensitive, confidential matters such as disciplinary issues, grievances and complaints, workplace investigations, classification reviews, and collective bargaining matters among others. Duties may include, but are not limited to, taking meeting minutes, drafting documents, conducting research, formulating and presenting recommendations, and participating in strategic planning surrounding employee labor relations matters. Acts as liaison to human resources regarding confidential employee matters such as filing personnel action forms, performance summaries, and pre-employment documentation.

WORK SCHEDULE

This position works 40 hours during a standardworkweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

WORKING CONDITIONS

Duties involve exposure to cases where documents, evidence and/or case discussion may contain emotionally upsetting or disturbing information.