Legal Assistant 1

Douglas County, Oregon; Oregon (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Onsite childcare discount

Full-family benefits

PERS/OPSRP retirement

Deferred compensation option

Job summary

Douglas County District Attorney in Oregon seeks an entry/intermediate level legal support specialist to assist prosecutors. The role includes routine clerical work, filing, discovery handling, and preparation of court documents in an at-will position.

Responsibilities cover trial prep, calendar management, and communication with victims, witnesses, and staff. Onsite courthouse childcare is available at a discounted employee rate, with a competitive benefits package.

Qualifications

• Three years clerical experience of a progressively responsible nature; public/private law experience preferred.
• Knowledge of standard legal office practices and court rules.
• Advanced keyboarding and computer skills; dictation and document drafting ability.

Responsibilities

• Provide routine legal office clerical support for trial preparation and sentencing.
• Prepare and disclose discovery; handle evidence and digital media for disclosure.
• Type letters, forms, and memos; draft basic legal documents for review.
• Review forms and records for accuracy; research discrepancies when needed.
• Enter information into databases and manage calendar, filings, and deadlines.
• Answer calls and inquiries from victims, witnesses, public, police, and staff.
• Maintain trial calendars and tickler systems; schedule interviews and meetings.

Skills

Clerical experience

Court rules knowledge

Advanced keyboarding

Communication skills

Confidentiality

Job description

THE POSITION

Douglas County District Attorney

Full time position available with competitive full-family benefit package. PERS/OPSRP retirement and availability of deferred compensation retirement savings.

Onsite (Courthouse complex) childcare available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only). Availability is subject to center waitlist.

This position will serve in an at-will position under an elected official.

Job Summary: This position provides entry/intermediate level procedural legal support to the prosecutors of the District Attorney’s office, requiring routine legal forms, litigation documents, reports and/or other specialized legal office support.

Essential Functions: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.

• Perform routine legal office clerical support and technical assistance for trial preparation and sentencing including setting up, prioritizing, monitoring and tracking court cases, discovery demands, projects, programs, and advising deputy district attorney, supervisor, or other assigned professional of required actions.
• Prepares and provides discovery of potentially graphic and sensitive documents to defense counsel and deputy district attorney; duplicates audio, video, photographic and other evidence; processes digital media for disclosure.
• Type a variety of letters, forms, memos, and other legal documents from verbal, transcribed and/or written instructions; take dictation or transcribe from electronic records or tapes; draft basic legal documents in accordance with court rules and procedures for review by attorney or other professional, verifying and correcting grammar, format, and composition as required.
• Review accuracy and completeness of routine forms, records, entries, indictments, complaints, , orders, , , and other incoming legal documents by compiling information from various sources (i.e., other state courts, motor vehicle departments, law enforcement agencies), organizing documents, and researching discrepancies when needed.
• Enter information into various computer databases for internal and external records and reports. Perform court-ordered expunction of records.
• Review calendaring to remain within time limits; process and file completed documents with appropriate court; prepare and issue new cases for grand jury; prepare subpoenas and notify individuals as needed.
• Respond to incoming telephone calls and in-person inquiries from various sources, including victims, witnesses, general public, police and probation officers and other court staff; applying knowledge of departmental regulations and procedures when answering public inquiries and providing information.
• Receive, receipt, and record payments or other revenue received in department
• Maintain trial calendar, docket and/or other related tickler system calendars, spreadsheets, and/or tracking/notification system to eliminate missed deadlines (examples include: case progress, statutory time limitations, discovery due dates, and public records deadlines); schedule and confirm appointments, including but not limited to, interviews, meetings, appointments, supervisions, , conferences, , expert witnesses, , etc.

POSITION REQUIREMENTS

SKILLS/QUALIFICATIONS:

This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.

Any equivalent combination of education and experience, which demonstrates the knowledge, skills and abilities required, will be considered. however, the following is preferred:

• Three years clerical experience of a progressively responsible nature, two years of which in a public or private law office is preferred.

Knowledge of: Reasonable and adequate knowledge of standard legal office practices, procedures, documents, terminology, business English, grammar, spelling, basic arithmetic, composition, recordkeeping, filing and database entry to perform the required tasks; knowledge of State and Federal Court Rules.

Skill in: computer systems and computer applications related to the job with advanced keyboarding skills; taking and transcribing dictation, use of modern office equipment, telephone, and computer software systems.

Ability to: communicate effectively in oral and written forms, maintain confidentiality, accurately perform basic mathematical operations, plan and prioritize work and make relevant decisions using sound judgment; establish and maintain records, reports, calendars and statistical data; courteously meet and deal effectively with employees, clients, families, other agencies, court personnel, attorneys, law enforcement officials, commissions, contractors, vendors and the general public; and maintain confidentiality at all times.

Required

• At time of appointment, must possess valid Oregon Drivers License
• Regular and consistent attendance

Desirable Qualification

• Notary Public licensure.

SCREENING & EVALUATION

Background Investigation: While not part of initial applicant screening, the finalist for this position may be required to pass a criminal history background check as part of a contingent offer of employment. Conviction of a crime may not necessarily disqualify an individual from employment. Successful candidates for this position must also pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check. The CJIS Clearance is done within the first 30 days of employment and is processed at no expense to the applicant/employee.

Drug Screen: Employment is contingent upon a pre-employment drug screen. Presence of nonprescribed drugs, including marijuana, on drug screen results will result in disqualification pursuant to the County's drug and alcohol policy.

Position requires a minimal amount of driving. Finalist will be required to provide a court print driving record that meets the Douglas County Driver Policy, as part of contingent offer of employment.

To learn more about this position, please review the position classification.

If you have further questions about the position, contact Lisa Thompson by email at [e-mail]

Douglas County is an Equal Employment Opportunity Employer.

Douglas County Statement on Equal Employment Opportunity

If you require any special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e-mail a description of your request to Human Resources.