Executive Assistant - Development

Davis; Boston (MA); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading real estate investment firm in Boston seeks an Executive Assistant to support the Chief Development Officer. The role involves managing calendars, coordinating meetings, and facilitating communication within the development team. Ideal candidates will have strong organizational and communication skills, along with a bachelor's degree and relevant experience. This position offers a competitive salary and benefits package.

Qualifications

• Minimum of 5 years related work experience required.
• Ability to adapt to shifting priorities and meet deadlines.

Responsibilities

• Manage complex calendars and coordinate meetings for CDO.
• Draft, edit, and format documents including reports and presentations.
• Coordinate domestic travel logistics and expense reconciliation.

Skills

Multitasking

Discretion and Professionalism

Organizational Skills

Communication Skills

Education

Bachelor's degree in business or related area

Tools

Microsoft Office

Job description

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Davis is a vertically integrated real estate investment, development and management firm that leverages five decades of experience, the strength of its leadership team and employees and a diversified portfolio to deliver maximum value for its investors and tenants. Headquartered in Boston and investing across the United States, Davis prides itself on taking a nimble, collaborative approach to delivering best-in-class results from complex opportunities. With $12.8 billion in gross asset value invested through real estate equity, debt and fixed-income securities, Davis today owns a real estate portfolio of approximately 15.2 million square feet of healthcare and life science, industrial, retail, office and hospitality properties and more than 5,800 residential units across the United States. For further information, visit www.thedaviscompanies.com

Responsibilities

Executive Assistant- Chief Development Officer

•The Executive Assistant will play a critical role in supporting the Chief Development Officer and the broader development team in managing complex calendars, coordinating internal and external meetings, expense reports, travel, and drafting, editing and formatting documents including emails, agendas and meeting materials.

•Manage complex calendars with frequent changes, prioritizing high-level meetings, calls and internal/external engagements for CDO and Development team

•Proved a bridge for smooth communication between the Development team and internal departments, demonstrating leadership to maintain credibility, trust and support in all interactions

•Coordinate domestic travel, including logistics, itineraries and expense reconciliation

•Participate in meetings and draft, edit and format documents including meeting materials, presentations, reports and documents

•Make recommendations regarding process changes and solutions to improve department efficiency.

•Maintain department specific databases, file systems, mailing lists and logs, as required.

•Respond to requests via email, voicemail, fax and phone in a timely manner.

•Coordinate project invoices with accounting and legal.

•Gather information, research matters, and write emails and accurate reports in a form which can be used by management

•Utilize discretion and independent judgement on behalf of the Development Department resolving unique or non-recurring administrative issues and needs.

•Assist with department events.

•Other related duties as assigned.

Executive Services- Team Support

·Weekly front desk duty, shared team responsibility during lunch time.

·Share front desk coverage when Administrative Assistant is OOO.

·Teamwork approach to help support each other as back up when Executive Assistants ’s are OOO.

·Assist with tasks or projects that require additional support to keep our office functioning smoothly.

Skills & Qualifications

• Bachelor's degree in business or other related area desired.
• Multitasking
• Discretion and Professionalism
• Ability to anticipate needs, and highly motivated.
• Strong Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and the ability to quickly learn new systems.
• A minimum of 5 years related work experience required.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
• Expert level written and verbal communication skills.
• Ability to adapt to shifting priorities, meet deadlines and effectively execute in a fast-paced environment.
• Proven self-starter with the ability to work independently and take initiative with limited direction.
• Exceptional interpersonal and communication skills, as well as sensitivity for handling confidential information are required.
• Ability to work collaboratively with peers.

Compensation will include a competitive base salary and bonus, and an attractive benefits package.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age (40 or older), marital status, sexual orientation, gender identity/expression, citizenship, real or perceived disability or handicap, genetic predisposition, veteran status, and/or any other protected category in accordance with applicable federal, state or local laws.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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