Executive Assistant - Corporate/Investment Banking

CIBC World Markets Corp; New York (NY); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401(k) plan

Paid time off

Wellbeing support

Job summary

CIBC in New York is seeking an Executive Assistant to provide administrative support to senior members of the US Corporate & Investment Banking team. The role requires strong organizational, communication, and presentation skills to interact with senior executives and high-level clients.

Responsibilities include managing calendars, travel, expenses, onboarding/offboarding, IT coordination, and event planning.

Qualifications

• Minimum 5+ years of executive administrative experience in a fast-paced corporate environment.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to manage multiple priorities with good judgment and a solutions-driven mindset.

Responsibilities

• Provide administrative support to senior members of the US Corporate & Investment Banking Team in New York.
• Manage scheduling, internal and external meetings, extensive travel, and monthly expenses for Managing Directors.
• Partner with IT and assist with onboarding/offboarding, office equipment, and service requests to ensure timely resolution.
• Coordinate department events, catering, and visitor logistics while coordinating with cross-functional teams.

Skills

Executive support

Scheduling

Multitasking

Discretion

Communication

Customer relationship management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com

What You'll Be Doing:

The Executive Assistant will provide administrative support to key senior members of the US Corporate & Investment Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.

How You'll Succeed:

Administrative support: Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors Experienced with managing quickly changing priorities with good judgment, discretion and diplomacy, and execute administrative and operational decisions with excellence Ability to work independently and collaboratively with cross functional teams Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings Direct any department inquires in a professional manner to appropriate teams Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget, organize monthly team lunches Partners with IT Team to resolve technical issues with office equipment, and access to systems and applications, assists with onboarding and offboarding employees per respective teams Manages office supplies, pitch book materials, stationery orders, business cards, facilities issues Collaborate with CIBC assistants from multiple teams across the firm Assists with projects, research, and improving business efficiency Technology/equipment support (set up, maintenance and repairs): Provide daily technology support and management of printers, mobile devices and computers in accordance with CIBC policies Investigate system/software problems. Prepare, submit, track and elevate Service Now requests to ensure all technology issues and requests are addressed in a timely manner. Liaise and trouble shoot with various technology support groups when escalating urgent matters. Use sound judgment to ensure the correct solution is identified and implemented Disseminate technology information, as required, to department personnel Track and manage inventory of all department hardware and software Work with external vendors, suppliers and technical support to ensure efficient department operations Act as a resource to department users and coordinate training on new equipment Maintain current knowledge of hardware, software applications and corresponding policies at CIBC

Who You Are:

You can demonstrate experience with:

• A minimum of 5+ years of Executive Administrative experience working in a fast paced corporate environment
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Ability to manage multiple priorities and exercise good judgment to resolve with a solutions driven mindset and professional rigor
• Excellent organizational and communicational skills, with both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
• Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
• Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
• Strong technical skills to support maintenance of office equipment
• You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best. Your influence makes an impact. You know that relationships and networks are essential to success. You inspire outcomes by making yourself heard. You're digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends. You're driven by collective success. You know that collaboration can transform a good idea into a great one. You understand the power of an inclusive team that enjoys working together to create a shared vision. Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability. Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers:

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $95,000-$115,000 for the New York, NY market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit's incentive compensation plan, which also may include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee's needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave, and Vacation), Holidays, and 401(k), in addition to other special perks reserved for our team members. Candidates hired to work in other locations will be subject to the pay range associated with that location. Additional total compensation and benefits details will be provided during the hiring process.

What CIBC Offers At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck. We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program. Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients. We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development. *Subject to plan and program terms and conditions

What you need to know:

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [e-mail]

You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit. We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location NY-New York, 300 Madison Ave Fl 8 Employment Type Regular Weekly Hours 40 Skills Accountability, Administrative Support, Communication, Decision Making, Driven, Event Management, Microsoft Office, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination

At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability. Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel. Every day, our 48,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.