Executive Assistant - COO

WellPower; Denver (CO); Hybrid; USD 64,000 - 75,000; Full time

Job summary

WellPower in Denver is seeking an Executive Assistant to the COO who will act as a strategic partner, manage complex calendars, and lead cross-departmental initiatives. The role requires exceptional judgment, project management skills, and discretion to support the COO’s effectiveness.

You will coordinate senior leadership activities, prepare communications and reports, and ensure operational excellence. The position is hybrid, with the majority on-site in the Greater Denver Metro area and some

Qualifications

• Bachelor’s degree preferred (Business, Communications, Organizational Development, or related field) or equivalent professional experience.
• Minimum 5+ years supporting C-suite or senior executives.
• Experience preparing executive-level presentations and reports.
• Proficiency with Microsoft Office and virtual meeting platforms; travel & expense reporting.
• Hybrid role based in the Greater Denver Metro area; on-site majority with some remote work.

Responsibilities

• Manage and optimize the COO’s complex calendar, prioritizing meetings and anticipating scheduling needs.
• Coordinate, track, and support execution of cross-departmental strategic projects and initiatives.
• Serve as the strategic intake and prioritization lead for the COO, filtering information and requests to enable focus on high-value priorities.
• Anticipate the Office of the COO’s needs and proactively remove obstacles to progress.
• Facilitate communication and alignment within the Office of the COO.
• Coordinate all COO meetings, including agenda development, materials preparation, and follow-up action tracking.
• Act as the primary point of contact for COO regarding logistics, information requests, and meeting follow-ups.
• Draft, edit, and prepare internal and external communications, presentations, and reports.
• Coordinate and manage COO travel arrangements and expense reporting.
• Plan, coordinate, and execute COO events, offsites, and key leadership meetings with a high level of detail and accuracy.
• Manage confidential information with discretion, sound judgment, and professionalism.
• Support cross-organizational initiatives by preparing briefings, summaries, and decision-ready materials for the COO.
• Perform other duties as assigned

Skills

Calendar management

Project coordination

Executive communications

Travel planning

Interpersonal skills

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Zoom/Teams

Asana

Job description

WellPower envisions a community where every person’s mental health is fostered through strength,resilienceand hope.We empower people to overcome barriers and achieve lasting well-being through collaborative behavioral health care and comprehensive support.

• Person Centered. We honor people’s identities, livedexperienceandjourneysand treat every person with the dignity we all deserve.
• Exceptional Care. We offer compassionate, innovative services that meet people where they are, from immediate support to long-term recovery.
• Integrity. Weoperatefrom a deep foundation of ethical, accountable practices in all we do.
• Organizational Resilience. We meet the moment and adapt to changing contexts with collaborative creativity, agile business processes, and financial stewardship.

Position Summary:

The Executive Assistant serves as a strategic partner to the Chief Operating Officer, operating with exceptional judgment, strong project management knowledge, and a proactive, solutions-oriented mindset. This role supports the C O O in managing complex priorities, driving high-impact initiatives, coordinating Senior Leadership activities, and strengthening communication across the COO’s team. The Executive Assistant manages sensitive information with absolute discretion, ensures operational excellence, and helps enable the organization’s mission by maximizing the C O O’s effectiveness.

• $64,000-$75,000 per year
• For complete overview of our robust Benefits: https://wellpower.org/workplace-of-choice/

The posted rangerepresentsthe full hiring range. Offers will not exceed thisrange,the majority of candidatesareplaced near the midpoint based on experience and qualifications.

JobDuties &Functions:

• Manage and optimize the COO’s complex calendar, prioritizing meetings and anticipating scheduling needs
• Coordinate, track, and support execution of cross-departmental strategic projects and initiatives
• Serve as the strategic intake and prioritization lead for the COO, filtering information and requests to enable focus on high-value priorities
• Anticipatethe Office of the COO’sneeds and proactively remove obstacles to progress
• Facilitate communication and alignmentwithin the Office of the COO.
• Coordinate allCOOmeetings, including agenda development, materials preparation, and follow-up action tracking
• Act as the primary point of contact forCOOregarding logistics, information requests, and meeting follow-ups
• Draft, edit, and prepare internal and external communications, presentations, and reports
• Coordinate and manage COO travel arrangements and expense reporting
• Plan, coordinate, and executeCOOevents, offsites, and key leadership meetings with a high level of detail and accuracy
• Manage confidential information with discretion, sound judgment, and professionalism
• Support cross-organizational initiatives by preparing briefings, summaries, and decision-ready materials for the COO
• Perform other duties as assigned

Requirements &Qualifications:

EDUCATION:

• Bachelor’s degree preferred (Business, Communications, Organizational Development, or related field), or equivalent professional experience

EXPERIENCE:

• Minimum of 5+ years of experience directly supporting C-suite or senior executives
• Proven ability to manage confidential or sensitive executive-level information
• Experiencepreparing executive-level presentations, reports, or formal communications
• Experience coordinating travel and managing executive expense reporting
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams)
• Experience with project management tools (e.g., Asana) preferred

Work Location: This is a hybrid opportunity open to folksresidingin the Greater Denver Metro area and will requirethe majority ofdaysper week on-sitewith some timeworkingremotely.

Shift/Ho urs: This is a Monday through Friday, 8-5 PM role. May require occasional evening or weekend hours.

Physical Requirements: Ability to sit, stand, bend, and reach; operate standard office equipment including phone, computer, copier, printer, and scanner. Occasional lifting up to 50 pounds. Primarily office-based work. May require occasional evening or weekend hours.

Application Deadline – August 20 th 2026. Application Review will beginimmediately.

WellPoweris committed to fair andequitablehiring with salaries based on relevant factors, such as work experience, education, and certification/licensure (rather than wage history). Toward the principle of equal pay for equal work, we post and hire within defined hiring salary ranges. We ask all applicants to carefully review the hiring salary range for each posted job opportunity, as we will not hire outside the predetermined range.

WellPoweris proud to be anequal-opportunityemployer. All qualified applicants will receive consideration for employment, transfer, or promotion opportunities without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

For a complete overview of our robust benefits, visit: https://wellpower.org/workplace-of-choice