Executive Assistant / Chief of Staff

Primordial Soup; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Primordial Soup, an AI-native storytelling studio, seeks an EA/Chief of Staff to partner with the founder across Primordial Soup and Protozoa in New York City. The role sits at the center of the founder's professional world—helping him navigate creative, business, and operational priorities while ensuring he has the context, preparation, and support to operate at his highest level.

This is an ideal role for someone who combines exceptional organizational instincts with strong business judgment.

Qualifications

• 4–8 years of experience supporting founders, CEOs, or leadership teams in media, tech, or startups.
• Background in entertainment, media, and content production.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Outstanding written and verbal communication.
• Strong business judgment, emotional intelligence, and discretion.
• Comfortable interacting with executives, creatives, investors, engineers, and external partners.
• Highly proactive with a natural instinct for anticipating needs.
• Thrives in ambiguity and builds structure in fast-moving organizations.

Responsibilities

• Own founder's calendar, priorities, and meeting cadence across Primordial Soup and Protozoa.
• Work closely with his personal assistant.
• Prepare him for meetings with context, research, and briefs.
• Attend key meetings, capture notes, and communicate action items.
• Act as central information hub across projects, partnerships, productions, and priorities.
• Prioritize inbound opportunities, partnerships, and strategic requests.
• Coordinate communications between founder, leadership, investors, filmmakers, and external partners.
• Anticipate founder's needs and remove friction from his day.

Skills

Organizational skills

Communication

Business judgment

Emotional intelligence

Discretion

Proactivity

Stakeholder management

Tools

Google Workspace

Slack

Project management tools

Job description

Primordial Soup is an AI-native storytelling studio. We create original films, series, and emerging forms of cinematic storytelling while building the creative tools that make them possible.

Working at the intersection of technology, filmmaking, and culture, we partner with leading AI labs, studios, brands, and creators to redefine how stories are imagined and made.

Working at the intersection of technology, filmmaking, and culture, we partner with leading AI labs, studios, brands, and creators to redefine how stories are imagined and made.

We're looking for an EA/Chief of Staff to serve as the founder's strategic and admin partner across both Primordial Soup and Protozoa. This role sits at the center of his professional world—helping him navigate creative, business, and operational priorities while ensuring he has the context, preparation, and support to operate at his highest level.

This is an ideal role for someone who combines exceptional organizational instincts with strong business judgment. You'll thrive in fast-moving environments, enjoy bringing order to complexity, and love working at the intersection of storytelling, technology, and entrepreneurship.

This role is based in New York City and works closely with the Founder, the President, and the Head of Operations.

The Role

As EA/Chief of Staff, you'll serve as founder's strategic right hand across his work with Primordial Soup and Protozoa. You'll manage priorities, coordinate communications, prepare him for meetings, and help ensure information flows seamlessly between the founder, leadership, and external partners.

You'll attend key meetings, capture decisions, track follow-up, and provide the context that allows him to stay focused on the highest-impact work. You'll also partner closely with the President and Head of Operations on strategic initiatives and help support the operational rhythm of the business.

This is a highly visible role requiring exceptional discretion, judgment, communication, and the ability to anticipate needs before they arise.

What You'll Do

Founder Office

• Own founder's professional calendar, priorities, and meeting cadence across Primordial Soup and Protozoa.

• Work closely with his personal assistant.

• Ensure he is thoroughly prepared for meetings with the appropriate context, research, briefing materials, and follow-up.

• Attend key meetings, capture notes, document decisions, and communicate action items to relevant stakeholders.

• Act as founder's central hub of information, maintaining visibility across projects, partnerships, productions, and company priorities.

• Help prioritize inbound opportunities, partnerships, introductions, speaking engagements, and strategic requests.

• Coordinate communications between founder, leadership teams, investors, filmmakers, creative partners, and external stakeholders.

• Anticipate founder's needs and proactively remove friction from his day.

Strategic Partnership

• Partner closely with the President and Head of Operations on leadership planning and strategic initiatives.

• Help coordinate recurring leadership meetings, company planning sessions, and off-sites.

• Prepare internal communications, leadership updates, presentations, and meeting materials.

• Serve as a trusted thought partner who can quickly understand priorities, identify risks, and help move important initiatives forward.

What We're Looking For

• 4–8 years of experience supporting founders, CEOs, executives, or leadership teams in media organizations, technology companies, or high growth startups.

• Background in entertainment, media, and content production.

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.

• Outstanding written and verbal communication.

• Strong business judgment, emotional intelligence, and discretion.

• Comfortable interacting with executives, creatives, investors, engineers, talent, and external partners.

• Highly proactive with a natural instinct for anticipating needs before they arise.

• Thrives in ambiguity and enjoys building structure within fast-moving organizations.

Nice to Have

• Experience as an Executive Assistant to a founder or CEO, start-up Chief of Staff, Executive Business Partner, or similar role.

• Background spanning technology and startups.

• Familiarity with modern startup tools including, Google Workspace, Slack, and project management platforms.

• Passion for storytelling, filmmaking, AI, and emerging technology.

Primordial Soup provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.

Primordial Soup is committed to a fair and transparent hiring process. We confirm that this advertisement is for an active, existing vacancy within our organization. Please be advised that we may use artificial intelligence-driven tools to assist our recruitment team in screening, assessing, and selecting candidates for this position.